Town of Vassalboro Request for Proposals (RFP) Accounting and Financial Management

The Town of Vassalboro Maine is requesting proposals to assess its financial management and accounting procedures to include the following:

·        Assessing the existing system, its history, strengths, and weaknesses.

·       Assessing options. For example, adding a second bookkeeper. Creating a professional Finance Officer position or contracting with an accounting firm for a Finance Officer. We need guidance on the question of adding a position or contracting with a consultant.

·         Other solutions as conceived and proposed by the consultant.

·      Describing TRIOs capabilities and reports. Possible provision of training for TRIO later.

·         Recommend Financial Reports with examples and interval (monthly v quarterly)

·         Recommend Budget Report formats.

·         Generally, recommend what reports the Town should generate internally.

·         Cost estimates and draft job descriptions for new positions. We know a properly qualified Finance Officer will not be cheap. We know this is not a clerical position. What background and certifications would it require?

·         The RFP should include a description of the work plan and project timelines.

All proposals must include the following information:

1. Executive summary outlining your approach and understanding of the requirements
2. Detailed description of the solution proposed
3. Project plan, including timelines and key milestones
4. Team qualifications and relevant experience
5. Pricing and payment terms
6. References from previous clients or similar projects
7. Any additional value-added services

We are seeking a proposal from a CPA with familiarity with Governmental Accounting Standards and significant municipal accounting experience; experience with writing complex reports; experience with research involving interviews as well as financial analysis; as well as familiarity with TRIO.

Proposals will be evaluated on the following criteria: compliance with RFP requirements; quality and effectiveness of proposed solution; relevant experience and qualifications; cost competitiveness; references and past performance and ability to meet deadlines.

Please submit your proposal electronically to Aaron Miller Town Manager Vassalboro Maine at amiller@vassalboro.net by 1/30/26. Late submissions will not be considered.

For questions or clarifications regarding this RFP, please contact Aaron Miller at 207-872-2826.