Vassalboro Select Board
Minutes of the Meeting
June 13, 2019

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, Sanitary District Treasurer Becky Goodrich, Mike Poulin, DEP Representative Matt Young, Sanitary District Trustee Chairman Ray Breton, Steve Asante, Dave Allen, Phil Allen, Gene Field, Matthew Freytag, George Hamar and Daughter, and Bernie Welch (6:35)

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 5/16/19 meeting as amended as follows: Section 4 of the #9 “Other” category was corrected by John Melrose to say: J. Melrose stated that he has spoken with MDOT Representative Doug Coombs Dave Bernhardt regarding the parking and entrance to the Historical Society parking lot and the Memorial Park. Mr. Coombs Bernhardt indicated to J. Melrose that when MDOT renovates Rt. #32 in the next few years, it is likely there will be curbing but no sidewalk that curbing would be preferable along the edge of Rt. #32. in the area of Memorial Park.

3. Public Hearing on TIF Fund Issuance – The public hearing was called to order by Chairman Titus at 6:32 p.m. Selectman Melrose asked the Sanitary District Trustees in attendance at the meeting for a written business plan indicating how the TIF grant will affect the funding model for the new sanitary district’s sewer line project that is now under construction and the system user’s rates over time. Sanitary District Chairman Ray Breton provided updates on the construction work that is ahead of schedule at the moment, and also on additional grant money recently received from another source. The public hearing was closed at 6:52 p.m. The Selectmen agreed by consensus to take no action on this TIF funding request until additional financial information is received from the Sanitary District.

4. Speed limit on So. Stanley Hill Road – As a follow up to an earlier Selectmen’s meeting discussion, MDOT Regional Traffic Engineer David Allen provided an explanation of his recommendation for the speed limit on South Stanley Hill Road. Residents who live in the area asked many questions of Mr. Allen and much discussion ensued. Mr. Allen agreed to do further research and studies on the road and will report back. No action taken on this item was taken by the Board at this meeting.

5. Landfill cap testing – DEP Representative Matt Young explained that his department wants to conduct a six-week study to determine the condition of the town landfill cap and compare the test results to studies that were conducted on our landfill cap in the 1990’s. If a problem with the cap is found, likely the town will be required to replace the cap. Chairman Titus stated that he was against hunting for a problem that we may have to pay to fix. Matt stated that he does the inspections and he is good at finding problems. PFAS testing was also discussed briefly and Matt said the DEP wants a well water sample to test for that also. When asked, Sabins stated that she was not in favor of disturbing the apparent healthy cap that is now completely covered with green grass to allow the DEP to flush water into the landfill to look for problems with the type of cover material that was also used in landfill caps in many towns throughout the State. Selectman Melrose stated that he is agreeable to working with the State and made a motion to that effect. Since Selectman Browne did not offer a second to the motion, for discussion purposes, Chairman Titus seconded the motion. The Board vote revealed two in favor, one opposed (Titus). Matt asked again for permission to test for PFAS and the Board decided to hold off on sample collection for that purpose.

6. Paving and Truck bids – PW Director Gene Field distributed copies of bid summaries for both the paving and truck bids. The low bidder for paving was Hopkins Paving at $64 per ton. Gene said that this company is relatively new but he has checked their references and seen their work, and Gene recommended the Board award the bid to Hopkins. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to award the bid to Hopkins.

As for the truck bid, Gene explained the trade-in value on the old truck did not come in as high as he anticipated and that he is short about $7,000 in approved funding toward the purchase of a new truck. He will need to reduce his truck options listed in the bid specifications in order to afford the low bidder, and then it will be months before orders for 2020 trucks will be delivered as they need to be made to order. After discussion and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the Darlings bid of $19,714 for the truck (including the trade-in) and Viking-Cives option 2 for the body and plow gear as recommended by the PW Director. Gene asked for and received the Board’s support to order the truck in black color rather than the traditional red color. When asked by Selectman Melrose, Gene stated that he had completed service work on the grader belonging to the Town of China in exchange for the use of their machine to grade our dirt roads this spring. Gene has requested an updated quote from the vendor on anticipated repairs for our grader and is awaiting a response.

7. Disbursement policy – Without discussion and on a motion made by J. Melrose, seconded by R. Browne, the board voted unanimously to renew the Treasurer’s Disbursement Policy for State Fees.

8. Reports – On a motion made by J. Melrose, seconded by R .Browne, the Board voted unanimously to approve the road and police reports as presented. On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to accept the Treasurer’s report.

9. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #70 and #71.

10. Other1. Resident Mike Poulin submitted his written suggestion for a motion to amend the TIF Development Program to include additional projects to benefit all residents of the town. Discussion was given about potential other eligible activities that the TIF funds could be used for and it was suggested that DECD may have a list of activities. Chairman Titus stated that he likes what we have for a plan and is not in favor of changing it. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to table any action on this item until a future meeting. 2. A thank you note from the Spirit of America Award recipient Mary Grow was read. 3. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approval pursuit of legal action by the Code Officer in the Shawn Woodbury case of locating a mobile home on his property without a permit. 4. Sabins informed the Board that the Board Members will be invited to a banquet dinner on September 12th at the Augusta Country Club that she is hosting as MMA President. 5. Sabins announced that she has hired Michael Petito as the new transfer station attendant who will start on July 6th. 6. Research is currently be done by Sabins and Police Chief Mark Brown on the purchase of a new cruiser. Further research still needs to be done. 7. Melrose noted that LD 1711 related to solar energy was recommended for approval by the legislative committee. 8. R. Browne noted that he will not be in attendance at the 6/27 meeting as he has a parental commitment that evening.

11. Adjourn – There being no further business to discuss, the meeting was adjourned at 9:00 p.m.


These minutes were read and accepted by the Select Board on 6/27/19 with the following amendments: None.