Vassalboro Select Board
Minutes of the Meeting
January 9, 2020

Members Present: Lauchlin Titus and John Melrose

Members Absent: Robert Browne

Others Present: Mary Sabins, Mary Grow, Paul Mitnik, and Mike Poulin

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to accept the minutes of the 12/12/19 meeting as written.

3. Public Hearing on Junkyard permits – Chairman Titus opened the public hearing at 6:30 p.m. Code Officer Paul Mitnik stated that Olin Charette has accomplished a lot to clean up their business yard. Paul stated he could now recommend to the Selectmen that they approve permit renewal for Olin C. and Olin J. Charette with the provisions and requirements stipulated on the written permit. Included in the provisions, the Charettes must meet with the Planning Board, apply for necessary State Permits, and pay the agreed upon fine in a timely manner. CEO Mitnik also recommended approval of the permit application submitted by Roger Pomerleau, who is running a scrap metal operation. Upon closing the public hearing at 6:36, a motion was made by J. Melrose, seconded by L. Titus, and voted unanimously by the Board to recommend approval of the Automobile and Graveyard Permits as recommended by CEO Mitnik for Olin C. and Olin J. Charette, and Roger Pomerleau.

4. Town Credit Card – Sabins explained that a new federal law has been developed that will require the town to pay for driver history records for our CDL drivers each year. The records will need to be obtained from a Clearinghouse through credit card purchases. There are other times when a town credit card will be useful in registering for staff training and related expenses. Sabins further explained that she had inquired at the Vassalboro branch of the Maine Savings Federal Credit Union where the Town does banking to see if they offer a bank card. The branch manager, Donna Martin, confirmed they do offer a card. The information and credit card application that Ms. Martin provided was included in the agenda packet for the Board to review prior to the meeting. After brief discussion and on a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to authorize Sabins to submit an application to the Maine Savings Federal Credit Union for a town credit card.

5. Reports – On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to accept the Road and Police reports as presented. After discussion on a few questions J. Melrose had about the Treasurer’s report, the Board voted unanimously to accept the report as presented on a motion made by J. Melrose, seconded by L. Titus.

6. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #39 and #40.

7. Other1. Sabins informed the Board that she had attended a Small Claims training workshop the day before the meeting. She learned at the class that the unpaid Personal Property taxes that are on our books that are older than six years are uncollectible as per state statute. Sabins presented to the Selectmen a list of tax payer accounts that fall into the uncollectible category totaling $5,889.89 (principle tax). On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to write off the list of uncollectible taxes pursuant to 14 MRSA 752 as presented by Sabins. 2. Sabins advised the Board that we have a Certificate of Deposit that is maturing in February that she plans to put on the next agenda for discussion on reinvestment. 3. Sabins provided to the Board a list of 34 taxpayer accounts that were mailed certified foreclosure notices that morning for unpaid 2017 taxes. Automatic foreclosure for the unpaid 2017 tax accounts will be on Friday, February 21, 2020 at 12:01 a.m. 4. Sabins provided an update to the Board on the upcoming restoration work needing to be completed due to the minor flood in the office that resulted from a boiler malfunction. Molded sheetrock will be removed by professionals on Monday, January 20th. 5. J. Melrose provided an update on the RFP the Solar Committee has been working on. The RFP is nearly complete and will be brought to the Select Board for final approval at the next Board meeting.

8. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:20 p.m.


These minutes were read and accepted by the Select Board on 1/23/20 with the following amendments: In Section 6, the motion to approve the Treasurer’s warrants was seconded by Chairman Titus, not R. Browne (who was not in attendance at the meeting).