Vassalboro Planning Board
Minutes of May 6, 2008

Present:
Planning Board: George Gould, Jay Nutting, Ginny Brackett, Sally Butler, Doug Phillips
CEO: Paul Mitnik,
Public: Jim Heckman, Jeff Ide, Brian, Lawlor, Darrell Gagnon, Kimberly Gibbs, Raquel Gibbs, Henry Marschall, Mary Grow

The meeting opened at 7:02 PM.

Review of April 1 Minutes: George motioned to accept the April 1 Minutes. Doug seconded. All in favor.

Henry Marschall
Shoreland Zoning, Webber Pond
Expansion of Nonconforming Structure
Tax Map 19, Lot 14

Henry Marschall is proposing to add two decks to a non-conforming structure located at 1 Baker Rd. Baker Rd is located off of Pleasant Cove Rd. The current structure is 12 to 15 feet from the high water mark of Webber Pond. There will be no earthwork or removal of trees. Henry stated that the purpose of adding the decks is to make the current stairways to doors safer, since the current landings are too small.

The decks dimensions are 6 X 10 and 6 X 8 feet for a total of 108 square feet. The current footprint of the structure is 768 square feet. The 15% allowance expansion is 115 square feet, so the proposed decks are within the allowable criteria. The application was accepted by motion of George, and seconded by Jay. All in favor.

Darrell Gagnon
Shoreland Zoning, Outlet Stream
Expansion and Reconstruction of Garage
Tax Map 22, Lot 61

Darrell Gagnon is proposing to demolish a garage and replace it with a slightly expanded garage. The current garage is attached to a non-conforming residence located at 892 Main St. The current structure is 13 feet from the high water mark of the Outlet Stream. Paul indicated that Darrell already has obtained the required DEP NRPA permit by rule. Darrell hopes to complete this project within two months time.

The current garage is 393 square feet and 3520 cubic feet. This will be expanded by 46 square feet and 370 cubic feet. Both are about a 12% expansion which meets the 15% allowable expansion. It is not feasible to move the garage further away from the high water mark due to a window in the kitchen area that is spaced only seven inches from the garage.
The written erosion control plan proposes to install double silt fence with baled hay in-between the silt fence. Exposed soil will be re-seeded and mulched upon completion of concrete work. The application was accepted by motion of George, and seconded by Doug. All in favor.

RAP – Kimberlee Gibbs
Minor Site Review
Substantial Enlargement of Used Automobile Business
Tax Map 2, Lot 18

RAP, represented by Kimberlee Gibbs, is proposing to add a 24 X 30 addition to the existing garage of their automobile sales business located at 1702 Riverside Drive. Since the addition is less than 5000 square feet, this fall within the definition of minor site review. There will be no addition of lighting. The addition will displace the parking area of about four to five vehicles. Ginny went through the site plan criteria to determine completeness. The application was determined to be complete by motion of George and seconded by Jay. All in favor.

Next the performance standards for a minor site review were considered as follows.

1.Provisions for vehicle loading and unloading. - No significant issues. Motion for approval by George. Seconded by Sally. All in favor.
2.Location of height and location of proposed structures and uses not detrimental. No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
3.Provisions for on-site landscaping, screening, and buffering from adjoining neighborhood. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.
4.The proposed use will not impact public facilities and storage of material will be adequate. - No significant issues. Motion for approval by George. Seconded by Sally. All in favor.
5.Adequate provisions for stormwater - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.
6.Adequate provisions to prevent soil erosion and impacts to ground and surface water. - No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
7.Adequate provisions that exterior lighting to not provide hazards to motorists. - No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
8.Evidence for financial capacity. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.
9.The proposed development will not create safety hazards and provide adequate access for emergency vehicles. – Doug mentioned that automobiles parked near the entrance could potentially block emergency vehicles that may have to enter the site. The vehicles are kept there due to theft and vandalism that has been occurring onsite. The vehicles will be parked to allow access to emergency vehicles to the maximum extent possible. Motion for approval by George. Seconded by Sally. All in favor.
10.Adequate provisions to insure noise, vibrations, fumes, odor, dust, and glare are not detrimental to neighborhood. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.

The site review permit as a whole was approved by motion of George. Seconded by Jay. All in favor.

Brian Lawlor
Minor Site Review
Auto Repair Facility
Tax Map 8, Lot 99

Brian Lawlor is proposing to open an automobile repair facility at the site of the former flea market at 719 Main St. A 16 X 20 foot addition to the existing garage is proposed. A garage door will be added. There are no floor drains within the building. The entire lot is 26 acres and there is an existing subsurface wastewater disposal system sized for 180 gpd that was installed in 1994. The water supply is town water.

The driveway entrance permitting is pending and Paul asked if the permit could be made conditional to obtaining this permit. DOT is requiring a new permit, due to change of use. The current driveway and parking lot is gravel overgrown in weeds and this will be re-conditioned by adding an additional layer of gravel. Paul indicated that this is a gray area within the Ordinance whether or not to include this as cleared land. If it is counted as cleared land, major site review would be tripped rather than minor. The Planning Board discussed this issued noting that there is no additional clearing of land or excavation. They decided not to include it as cleared land.

Ginny went through the review of completeness for the site plan. It was noted that the site is very flat so the requirement for contour lines on the site plan can be waived. The lighting of the sign was discussed. Brian indicated that the lighting of the sign will be within and it will be lit only when necessary (during dark). Ginny asked about the amount of automobiles that could be onsite. Brian indicated that the business now located in China has eight vehicles and he shouldn’t be exceeding this. He does not want an automobile graveyard permit. The plan was approved as complete by motion of George, and seconded by Jay. All in favor.

Next the performance standards for a minor site review were considered as follows.

1.Provisions for vehicle loading and unloading. – Approval of this standard must be made conditional to obtaining the DOT driveway entrance permit. Motion for approval by Doug. Seconded by George. All in favor.
2.Location of height and location of proposed structures and uses not detrimental. No significant issues. Motion for approval by George. Seconded by Sally. All in favor.
3.Provisions for on-site landscaping, screening, and buffering from adjoining neighborhood. - No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
4.The proposed use will not impact public facilities and storage of material will be adequate. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.
5.Adequate provisions for stormwater - No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
6.Adequate provisions to prevent soil erosion and impacts to ground and surface water. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.
7.Adequate provisions that exterior lighting to not provide hazards to motorists. - No significant issues. It was noted that lighting will not be on 24 hours per day. Motion for approval by George. Seconded by Sally. All in favor.
8.Evidence for financial capacity. - No significant issues. Motion for approval by George. Seconded by Doug. All in favor.
9.The proposed development will not create safety hazards and provide adequate access for emergency vehicles. Ginny brought up the issue of fluids such as motor oil, transmission oil, and antifreeze. Brian indicated that he plans to purchase a waste oil furnace and all fluids will be burned within this except antifreeze which will be recycled. A berm area to contain spill fluids was discussed. It was decided that the permit should be made conditional to constructing a berm. Motion for approval by George. Seconded by Doug. All in favor.
10.Adequate provisions to insure noise, vibrations, fumes, odor, dust, and glare are not detrimental to neighborhood. - No significant issues. Motion for approval by George. Seconded by Jay. All in favor.

The application as a whole was approved by motion of George, and seconded by Jay. All in favor but subjected to the following conditions.

1.Obtaining an approved driveway entrance permit from DOT
2.Having a berm constructed on the floor to contain spilled fluids.

The meeting adjourned at 8:20 PM.