Vassalboro Board of Selectmen
Minutes of the Meeting
September 27, 2012

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Mary Grow, George Gould, Nikki Wasilewski, and Rick Denico, Jr.

1. Call to order – The meeting was called to order by Chairman Browne at 7:00 p.m.

2. Minutes – Selectman Haines suggested a change in line three of section three of the 9/13/12 meeting minutes concerning the recreation department funding to say the “Town Auditor’s recommendation” instead of “Town Auditor’s suggestion”. On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to approve the minutes of the 9/13/12 meeting as amended.

3. Public Hearing on Junkyard permits – Chairman Browne opened the public hearing at 7:02 p.m. and read the list of businesses needing permit renewals from the agenda as follows:

a. Hobbyist: Keith and Benjamin Lemieux, 79 Priest Hill Road
b. Jim Cogley, d/b/a Ron’s Parts Inc., 510 Main Street
c. Stanley Garnett, d/b/a Garnett Motors, 1616 North Belfast Ave.
d. Dale Clement, d/b/a Bondo’s Garage, 471 Taber Hill Road
e. Bill Pullen, d/b/a Freddie’s Garage, 163 So. Stanley Hill Road (yard)
f. Olin Charette, d/b/a Weeks Mill Garage, 1499 Riverside Drive
g. Voit Ritch, d/b/a Autowerkes Maine Inc., Route #3 and Ritch Road
Brief discussion was given among the Board about two businesses who did not seek permit renewal at this time, and possibly billing those businesses for hearing advertisement costs if they decide later to renew their permit outside the annual permit cycle. There being no public comment, the public hearing was closed at 7:04 p.m. On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to approve permits for the list as read by Chairman Browne.

4. Recreation Department By-Laws revision – The Board reviewed a draft version of the revised Recreation Department By-Laws that included amendments to Article 10 to reflect changes being made in the bookkeeping practices for the Recreation Department. Selectman Haines suggested amendments to a few words to clarify intent. Recreation Director Nicole Wasilewski requested petty cash funds for incidentals such as mouth guards and bottled water. On a motion made by P. Haines, seconded by L. Titus, the Board established a $50.00 petty cash fund. On a separate motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to make the clarification amendments to the By-Laws as suggested by Selectman Haines and to add language that a petty cash fund will be established. The suggested changes will be made to the draft language and a further revised version will be presented at the next meeting for Board approval and signatures.

5. Nominee for MRC Board of Director vacancy – After discussion and on a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to nominate Greg Brown of Waterville for another term in office. The Board completed the nomination form.

6. Historical Society request to waive building permit fee – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to waive the $20 town permit fee for the Historical Society.

7. Constitution Week Proclamation – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to sign the annual Constitution Week Proclamation as requested by resident Evelyn Dutil.

8. Reports – a. Status Report – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented. b. Road Report - On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented. c. Financial Report - On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented.

9. Treasurer’s Warrants – On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to approve warrants #25 and #26.

10. Other1. A thank you note from Kennebec Behavioral Health for our annual contribution as voted at town meeting was read. 2. Selectman Titus requested an update on the back billing issue of $1,800 from the trash hauler for trash container rental for the last three years. Sabins stated that she had spoken with the hauler on the phone and asked him for a buy-out price for the container as requested by the Board. No purchase price from the hauler yet. 3. George Gould inquired if the old town truck has been sold, to which the Board answered “yes”.

11. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:50 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 10/25/12 with the following amendments: None.