Vassalboro Board of Selectmen
Minutes of the Meeting
September 21, 2017

Members Present: Rob Browne and Lauchlin Titus

Members Absent: Phil Haines

Others Present: Mary Sabins and Mary Grow

1. Call to order – The meeting was called to order by Selectman Titus at 7:00 p.m.

2. Minutes – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the minutes of the 8/10/17 meeting as written.

3. Public Hearing – On a motion made by R. Browne, seconded by L. Titus the Board voted unanimously at 7:01 p.m. to open the hearing on the proposed General Assistance Ordinance Appendices A-D. There being no public discussion, the hearing was immediately closed. On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to adopt the General Assistance Appendices A-D as proposed by the State.

4. MMA voting delegate – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to appoint Mary Sabins as the delegate to represent the Town of Vassalboro at the Annual MMA business meeting to be held at the annual MMA Convention in October.

5. Reportsa. Road Report - On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the report as presented. b. Police Report - On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the report as presented. b. First Responders’ Report – It was briefly discussed that Chief Mayotte has applied for a safety grant for floatation devices to be used on water rescue calls. On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the report as presented. c. Financial Report - On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the report as presented.

6. Treasurer’s Warrants – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to approve warrants #19 and #20.

7. Other1. On a motion made by R. Browne, seconded by L. Titus, a catering permit was approved for a wedding to be held at the mill in October. 2. A thank you note from Literacy
Volunteers – Waterville Area was read and noted. 3. The Annual Constitution Week Proclamation was signed. 4. On a motion made by R. Browne, seconded by L. Titus the Board voted unanimously to nominate Sophia Wilson to serve as a Director on the Municipal Review Committee Board of Directors. 5. After an explanation from Sabins that additional TRIO software was needed to track and record the Town’s Fixed Assets for audit review, and on a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to purchase the fixed asset software. 6. Sabins informed the Board that the FAVOR Committee is working on arranging a Window Dressers project this fall that will make insulating window inserts for drafty windows for those in need. 7. Town Manager Sabins explained to the Board that our Code Officer Dick Dolby has two separate violation cases he is working on and is not able to obtain compliance from the property owner. He is requesting the Board’s permission to pursue legal action against the following: 1. Peter Ewing of 338 Bog Road for allowing or causing the placement of a structure to conduct a commercial, retail use without first obtaining Review and Approval by the Vassalboro Planning Board and obtaining a permit; and, 2. William J. O’Hara of 784 Main Street, for operating a junkyard without first obtaining a permit from the Municipal Officers. On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to authorize the Code Enforcement Officer Richard Dolby to pursue legal action with the assistance of the Town Attorney for these two cases. 8. Sabins stated that the President of the Historical Society had notified her that the Society is not interested in having the Town give them the Historical Society Building; they prefer to continue to lease the building. This subject will be placed on the next meeting agenda for further discussion. 9. The Board agreed by consensus to accept the offer of the Town of China to participate in their document shredding event to be held on Saturday, October 28th from 8-noon at the China Town Garage. Vassalboro will contribute $100 toward the event. 10. A rabies clinic will be held at the North Fire Station on Saturday, October 28th from noon to 1 p.m. The fee is $15 per animal. 11. Sabins stated that the auditors finished their in-house audit work today. 12. L. Titus asked if the man who claimed damage to his boat motor and trailer had contacted Sabins again after he failed to attend the Selectmen’s meeting a few weeks back. Sabins indicated that he did not. 13. L. Titus inquired if Sabins had performed the reference check on Tom Stevens who had been awarded the Cross Hill Cemetery survey work, to which she indicated that she had.

8. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:45 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 10/19/17 with the following amendments: None.

hups.