Vassalboro Board of Selectmen
Minutes of the Meeting
September 15, 2011

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Mary Grow, Howard Morang, Chuck O’Neal, Rick Denico, Sr., Rick Denico, Jr., Gene Field, George Hamar, Jean Poulin, Mike Vashon, Russell Ibbitson, Cathy St. Pierre, James Wentworth, Martha Wentworth, Tom O’Rourke, and one unknown male.

1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.

2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 9/1/11 meeting as written.

3. New Business – a.) Meeting with employees concerning the proposed new Personnel Handbook – Chairman Haines informed the employees gathered for the meeting that the Board of Selectmen had asked the Manager to create a personnel handbook and it has been in the works for some time now. The old personnel policy is over twenty years old and needs to be updated. Selectman Browne stated that the policy before the employees tonight is a draft and that the Board is seeking the employees’ feedback. Selectman Titus stated that he attended the MMA personnel policy workshop with Sabins and learned that the Town must have an updated policy in place that addresses current employment laws. At the inquiry of Chairman Haines as to how to proceed, employee Jean Poulin requested a section by section review until all 17 pages were reviewed. Each employee has had the opportunity to preview the draft policy since Monday, September 12th and each employee asked questions and provided comments on sections that were of concern to them as a result of their preview. A question and answer session ensued for two and a half hours, while the Board and Sabins took the employees’ comments under advisement for consideration during the next revision of the policy. b.) Adopt new personnel handbook – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to table this item.

4.Reportsa. Status Report – The Board reviewed the status report update from the Town Attorney. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the Status Report. b. Road Report – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the road report as presented.

5.Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #12 and #13.

6. Other items – 1. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to sign the Constitution Week 2011 Proclamation. 2. The Board tentatively set November 3rd and 22nd as the November meeting dates. 3. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to waive the building permit fee for the food pantry addition. 4. The Board suggested re-nominating the incumbents for the MRC ballot for their upcoming election. 5. The Board agreed to add the Recreation Committee Director Nicole Wasilewski and the Personnel Handbook onto the September 29th meeting agenda.

7. Adjourn – There being no further business to discuss, the meeting was adjourned at 9:45 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 9/29/11with the following amendments: None.