Vassalboro Board of Selectmen
Minutes of the Meeting
October 29, 2019

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Bill Pullen, Paul Mitnik, Jim Jurdak and an unknown female, Mary Grow (6:32), and Gene Field (6:33).

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 10/17/19 meeting as written.

3. Public Hearing on Automobile Junkyard and Hobbyist Permits – Chairman Titus called the hearing to order at 6:31 p.m. Code Officer Paul Mitnik stated that he has inspected the sites and most of them are in order. He recommends approval of the permits for all of the businesses and hobbyists on the list. CEO Mitnik did note that he has included a special condition on Jim Jurdak’s permit to include cleanup of the site. Progress has been made by Mr. Jurdak, but further work needs to be done once the ground firms up after the rain we have received. There being no further comment from the public in the room, Chairman Titus closed the public hearing at 6:33 p.m. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the list of automobile junkyard and hobbyists permits as presented by CEO Mitnik. The Board then signed the permits.

4. Compactor replacement – Sabins distributed copies of a compactor replacement proposal with prices that she had just received prior to the meeting, but had not had the chance to review. After brief discussion, the Board agreed by consensus to postpone discussion on this topic until the next meeting to give everyone time to review the new proposal. The Board answered questions from the audience about funding for the compactor replacement. Chairman Titus explained that a compactor replacement fund had been established approximately 10 years ago with small amounts set aside into the fund each tax year. The fund has been tapped a few times to purchase roll-off containers at the transfer station. Brief discussion was also given about replacing the tall tower at the transfer station with a lean-to type structure of a lower stature that would cover the entire MSW disposal area, including where the open top container is now. The Board asked Sabins to call the MDEP and speak with their representative that covers our area and transfer station, for their input on the proposed plan.

5. Increase Motor Vehicle Agent Fees – Sabins explained that State rules have been amended that now allow the Motor Vehicle Agent fees to be increased by $2.00 each for new motor vehicle registrations and for re-registrations. The pros and cons of implementing the increase were briefly discussed before a motion was made by J. Melrose, seconded by R. Browne and voted unanimously by the Board to approve and implement the increase.

6. Appeals Board appointment – Resident Rebecca Lamey provided a statement of interest in serving on the Appeals Board. After review and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to appoint Rebecca Lamey to the Appeals Board to fill the unexpired term of Gary Coull who resigned, which will end 6/30/20.

7. Reportsa. Road Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Financial Report - J. Melrose inquired about the overdraft in the transfer station building maintenance account. Sabins will provide a detailed expense report for that account to the Board this week. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

8. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #27 and #28.

9. Other1. J. Melrose asked the Board to consider voting to close off the north driveway access to the Historical Society Building. Exiting that parking lot from the southern entrance is safer with a better site distance. If the north entrance is closed off, it would allow for more parking on the north end of the parking lot in front of the building. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to close off the north entrance to the Historical Society property. 2. Sabins reported that $2,200 has been received in insurance claim reimbursement for the destruction of one of the dugouts at the ball fields that resulted from storm damage last spring. 3. J. Melrose provided an update of the work of the volunteers working to enhance the Soldiers Memorial Park at the China Lake Boat Landing. Melrose reviewed the list of concrete pavers and supplies that will be needed for the project from the quote provided by Gagne Concrete Products in Belgrade. Melrose explained that Gagne Company has provided special pricing for the project and the project volunteers would like to purchase the items from Gagne, rather than put the materials list out to bid. After discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to waive the bid provisions of the Procurement Policy as it appears the Committee has done due diligence to find the best price for the materials needed. A motion was then made by L. Titus, seconded by R Browne, and voted unanimously by the Board to approve the Gagne Concrete Products invoice and purchase of materials for the Memorial Park Project. 4. Sabins informed the Board that she had applied for and has been approved for a gas charge card at Irving Oil for the Police Chief. The bulk fuel tank at the Public Works Garage holds a large volume of fuel that may spoil over time before all the fuel can be used. Fuel companies will not deliver small amounts of fuel to the bulk tank, and we only have the police cruiser that runs on gasoline; the public works trucks run on diesel fuel. 5. Sabins updated the Board on an appeal hearing that she and PW staff members had attended at the PUC office in Hallowell today. The issue was over an alleged dig-safe violation and a severed underground phone line during excavation. The matter was resolved quickly by agreeing to dig safe training for the PW staff in the near future. 6. PW Director Gene Field stated the grader has been repaired. The funds remaining in the account will likely not be enough to pave the whole garage parking lot, so he intends to hold off on that for now. 7. J. Melrose updated the Board on the work progress of the Solar Committee. Until the School Committee votes to participate in the solar project or not, the Committee’s work cannot progress further. John will attend the November 19th School Committee meeting to talk with them and answer their questions.

10. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:30 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 11/14/19 with the following amendments: None.