Vassalboro Board of Selectmen
Minutes of the Meeting
October 28, 2020

Members Present: Rob Browne, John Melrose, and Barbara Redmond

Others Present: Mary Sabins, Mary Grow, Mike Poulin, and Zack Olson

1. Call to order – The meeting was called to order by Chairman Melrose at 2:30 p.m.

2. Minutes – On a motion made by R. Browne, seconded by B. Redmond, the Board voted unanimously to accept the minutes of the 10/15/20 meeting as written.

3. Lessee Resolution – On a motion made by B. Redmond, seconded by R. Browne, the Board voted unanimously to sign the Lessee Resolution provided by Tax Exempt Leasing as part of the lease/purchase agreement with them for the new pumper fire truck that was approved by the voters at the June 2020 town meeting.

4. Recreation field use policy – The Board discussed the draft policy as provided by the Town Attorney to regulate the use of the fields to promote community safety during the Covid-19 global pandemic. Amendments to the draft policy were suggested by Board Members and accepted by consensus. A final draft of the policy will be reviewed and possibly adopted at the next meeting.

5. Vassalboro Conservation Commission (VCC)– Chairman Melrose reported that the group had met recently and agreed to keep the VCC going. They have identified projects to work on and have scheduled their next meeting in November.

6. Budget meeting timeline – Sabins distributed the draft list of upcoming budget meetings to prepare the FY21-22 budget. The Board accepted the town meeting and election dates as proposed on June 7th and 8th, 2021 respectively. Sabins will distribute the timeline list electronically to the Budget Committee for advance notice and scheduling.

7. Gray Road culvert replacement bid specs – Sabins reviewed with the Board the questions and suggestions she had for amendments to the bid specs that were prepared by Eric Calderwood, of Calderwood Engineering. Discussion ensued. Sabins will discuss the suggested amendments with Eric via telephone. Draft #2 will be reviewed again at the next meeting.

8. Reports –On a motion made by R. Browne, seconded by B. Redmond, the Board voted unanimously to accept the Road, Transfer Station, and Financial Reports as presented. Chairman Melrose stated that the trash compactor at the Transfer Station has been repaired and is working again after being out of service for weeks.

9. Treasurer’s Warrants – On a motion made by B. Redmond, seconded by R. Browne, the Board voted unanimously to approve warrants #25 and #26.

10. Other1. Sabins gave the Board an update on the FEMA generator grant for the school. It was learned recently that the proposed generator is undersized for the school as per the findings of the electrical engineer that was consulted on the project. A revised quote for a larger generator needs to be obtained by the 10/30/20 FEMA deadline for resubmission. 2. Chairman John Melrose reported that he has gathered information recently and learned that a vendor has been found that could repair the Civil War Monument at Memorial Park. He also mentioned that a granite bench has been installed in the park with the help of volunteers and town equipment. John also received support from other Board members to investigate the possibility of a fireworks display to celebrate the town’s 250th birthday next year. 3. Chairman Melrose inquired of the other Board Members’ comfort level with continuing on with in-person meetings in light of the on-going COVID-19 global pandemic. All Board Members stated they continue to be comfortable with in-person meetings for now.

11. Adjourn – There being no further business to discuss, the meeting was adjourned at 3:40 p.m. The Board then relocated to the North Fire Station for a 4:00 p.m. planned tour of that station, followed by a tour of the Riverside Fire Station, with Fire Chief Walker Thompson.

/mss

These minutes were read and accepted by the Board of Selectmen on 12/10/20 with the following amendments: None.