Vassalboro Board of Selectmen
Minutes of the Meeting
October 20, 2016

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins and Mary Grow

1. Call to order – The meeting was called to order by Chairman Titus at 6:59 p.m.

2. Minutes – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 10/6/16 meeting as written.

3. Public Hearing on the General Assistance Ordinance Appendices A-D – The public hearing was opened by Chairman Titus at 7:00 p.m. There was no public in attendance at the meeting and therefore no public comment. The hearing was immediately closed. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to adopt the revised General Assistance Ordinance Appendices A-D.

4. Public Hearing on the issuance of Automobile Graveyard/Junkyard and Hobbyist permits – The public hearing was opened by Chairman Titus at 7:01 p.m. There was no public in attendance at the meeting and therefore no public comment. The hearing was immediately closed. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the following lists of permit applicants:

Automobile Graveyard / Junkyard:
a.) James Cogley, 510 Main St., Ron’s Parts Inc., Map 12/Lot 3
b.) Dale Clement, 471 Taber Hill Rd., Bondo’s Garage, Map 8/ Lot 13
c.) Bill Pullen, 163 S. Stanley Hill Rd., Freddie’s Service Center, Map 12/Lot 22
d.) Stanley Garnett, 1616 N. Belfast Ave., Garnett’s Motors, Map 9/Lot 90
e.) Olin Charette, 1499 Riverside Dr., Week’s Mills Garage, Map 2/Lot 86
f.) Voit Ritch, Rt.3, Autowerkes, Map 9/Lot 105

Hobbyist:
a.) Keith Lemieux, 79 Priest Hill Rd., Map 8/Lot 151
b.) James Jurdak, 7 Baker Rd., Map 19/Lot 18
c.) Robert Dore, 919 Church Hill Road, Map 1/Lot 174

5. Addition of a carport on the Food Pantry building – Sabins explained that the Food Pantry Director Cindy Ferland has found a donor willing to contribute funds to add a carport-type addition that will overhang the front side of the Food Pantry building. This overhang will be designed similar to the look of the overhang on the front of the Town Office building, and will shelter the food station workers and clients who are using the building during inclement weather. Brief discussion was given about adequate design of the carport and who will be doing the work. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the addition of a carport onto the town-owned food pantry building, and to waive the building permit fee.

6. Reports – a. Road Report - On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. First Responders’ Report – No report was available. c. Financial Report - On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

7. Treasurer’s Warrants – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve warrants #23 and #24.

8. Other1. Sabins explained that amendments to the Personnel Handbook are needed due to the change in staffing in the Police Chief position who will be working on an hourly basis, rather than salary as stated in the policy. Also, clarification may be needed in the sick leave paragraph. The Board agreed to discuss these matters at a future meeting, and to look at necessary changes. 2. Sabins stated that only one written statement of interest to volunteer as the alternate on the Planning Board has been received to date. The Selectmen agreed to wait until the next meeting to see if any other statements of interest are received, and the appointment will be made at the next Selectmen’s meeting on November 3rd. 3. Sabins gave a status report on the Jon Blumberg legal issue. The Town Attorney has prepared a response to the Court that will be filed seeking dismissal of Jon’s complaint. 4. Sabins gave the Board an update on the work of the Cemetery Committee and their plan to purchase some software to record burials. The Committee is also planning possible revisions to the rules now in existence for the North Cemetery to be effective for all town cemeteries. 5. Chairman Titus inquired about the unsettled business of the mowing expenses for the grassy park area beside the Historical Society that is being charged to the Historical Society, and the Society’s desire for that practice to be changed. Sabins explained that she had met with the President of the Historical Society and they walked the lawn area at the Society building a few weeks ago. The President desires to be charged only for mowing the grass area behind and on the north side of the building. The Selectmen were not in agreement with this proposal and stated more research needs to be done about the size of the lawn for the original school parcel, which is what the Society agreed to lease. Sabins will seek to locate the old deed in the town records and report back. Sabins also reported that she had looked at the floor drain inside the building in the basement bathroom on the south side of the building that is reportedly allowing water to come into the basement during years when the water table is high. It appears a new plug is needed, and the Society President feels the Town should pay for that. No action was taken by the Board.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:45 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 11/17/16 with the following amendments: None.