Vassalboro Board of Selectmen
Minutes of the Meeting
October 17, 2019

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, Al Pfeiffer, Mike Vashon, CMP Representative Keltie Beaudoin, and Gene Field (6:50).

1. Call to order – The meeting was called to order by Chairman Titus at 6:29 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 9/26/19 meeting as written.

3. GA Public Hearing – Chairman Titus called the public hearing to order at 6:30 p.m. There being no public comment, the hearing was immediately closed at 6:30 p.m. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to adopt the new General Assistance Appendices A-D and H, as proposed by the State.

4. CMP Easement Agreement – Keltie Beaudoin introduced herself and inquired if the Board had taken the opportunity to read the proposed agreement. Central Maine Power is offering $10K for the signed easement agreement to allow CMP to replace the existing transmission lines over the parking lot at the Webber Pond Boat Launch. Chairman Titus asked what the highest amount was that CMP would pay for the agreement. Keltie stated there was some leeway and the agreements have been running in the ballpark of $25K per acre. This proposed agreement covers about one half an acre, so Chairman Titus inquired if CMP would agree to a price of $12,500. Keltie stated that she would take the proposal back to CMP officials for possible approval of the requested increase and report back. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to authorize Town Manager Mary Sabins on behalf of the Board of Selectmen to sign the easement agreement with CMP for $12,500 when that amount is approved by CMP Officials. Chairman Titus also asked Keltie about the duplicate telephone poles in the North Village Area. He explained to her that both he and Sabins had contacted CMP many times to ask that the old poles be removed. Keltie stated that she was aware of our concerns about the duplicate poles, but stated the poles have equipment still attached to them that belong to other utilities, not CMP. She said until the equipment is removed, the duplicate poles will have to stay in place. Keltie then left the meeting, only to return a few moments later to ask Chairman Titus to initial a written proposal of the $12,500 amount being requested of CMP for consideration.

5. Central Maine Growth Council Representative Garvan Donegan did not appear at the meeting this evening due to the low number of Planning Board Members who would have been able to attend the meeting. The meeting with Garvan was rescheduled to allow Garvan to speak at the next Planning Board Meeting that will be held on Tuesday, November 12th at 7:00 p.m. Chairman Titus stated that he had researched the economic development section in the town’s adopted Strategic Plan from 2006. He provided a copy of that information to the Board Members and the Town Manager.

6. Catering Permit – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to sign a catering permit for a retirement party event to be held October 26th at the St. Bridget Center.

7. Appeals Board Vacancies – The Board determined that two vacancies exist on the Appeals Board and asked Sabins to put out the word, seeking statements of interest from individuals willing to volunteer on the Board.

8. MRC Board of Directors – Since the deadline to nominate someone to run for the Municipal Review Committee (MRC) Board of Directors is tomorrow, and since only the first nine nominations from MRC members will be accepted, the Board took no action on this agenda item. The Selectmen asked Sabins to research how many loads of Vassalboro MSW have been shipped to the new Fiberight plant, and when will we ship there on a regular basis.

PW Director Gene Field stated that he had just received a call from home that required his urgent attention and that he could not stay for the remainder of the meeting. Very quickly, he updated the Board that the repaired grader has been returned to the shop after a lengthy absence, and he asked the Board to waive the procurement policy to allow Gene to call a company to repair the overhead doors at the Public Work Garage, rather than putting the work out to bid. The Board took action on this request later in the meeting.

9. Constitution Week Proclamation – After brief discussion about the late timing of the request to sign the Proclamation, and on a motion made by R. Bowne, seconded by L. Titus, the Board voted unanimously to sign the Proclamation requested by the Daughters of the American Revolution of Winslow, to designate September 17th through 23rd as Constitution Week.

10. Reports – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the Road, Police, Transfer Station, and First Responder Reports as presented. After discussion and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the July and August Financial Reports.

11. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #24 and #25.

12. Other1. Chairman Titus explained to Town Line Reporter Mary Grow that PW Director Gene Field has recently received the PW Leader of the Year Award from the Maine Chapter of the American Public Works Association. Ms. Grow suggested her editor would be interested in publishing that information along with a photograph if it were provided to the paper. 2. Mike Vashon informed the Board that the fire department has been awarded a Homeland Security grant for four radios and he asked if the town would match the award as permitted in the article at town meeting and agree to purchase four additional radios funded from surplus. On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to authorize Sabins to proceed with FD radio purchase as needed through the Kennebec County EMA office. 3. J. Melrose informed M. Vashon that the Solar Project Committee is considering the use of the back field at the North Fire Station as a possible location for the town solar array. 4. On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to waive the provisions in the Procurement Policy that requires a bid process and to allow PW Director Gene Field to engage the services of the overhead door company to replace the Public Works Garage doors. 5. Superintendent Alan Pfeiffer gave an update on the school functions and the work of the School Committee Members and projects/analysis they are conducting. 6. J. Melrose gave an update on the work of the Solar Project Committee. Decisions still need to be made by the Solar Committee and the School Committee whether the school will be included in the solar project. 7. Chairman Titus signed a Destruction of Records Form from the 2020 Census Bureau. 8. The Board discussed the Transportation Project Solicitation letter we received from the Kennebec Valley Council of Governments, asking for state road projects needing completion in town. J. Melrose suggested that MDOT funding to reconstruct the entire length of Rt. #32 from the China town line to the Winslow town line may run out before that entire distance of road is reconstructed. He further suggested that we ask MDOT to give priority funding and focus on reconstructing Rt. #32 in the North Village area where that section of road has been dug up repeatedly for the last several months for the new sewer main project. 9. R. Browne stated that as a result of the NIMS emergency planning class he took recently, he feels it is a good idea to have a meeting with the town manager, the superintendent, the fire and police chiefs, and the public works director to do some emergency response planning. 10. The Board asked Sabins to follow-up with Dave Allen on the speed limit analysis he was conducting for the town on the South Stanley Hill Road.

13. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:50 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 10/29/19 with the following amendments: None.