Board of Selectmen
Minutes of the Meeting
October 10, 2007

Don Breton called the meeting to order at 7:02 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Paul Mitnik, George Gould, Cathy St. Pierre, Olin Charette, Rick Malloy, Jeff Peaslee, Jim Schad, Dick Phippen, Bill Browne, Art Kingdom, Dave Jenney, Bill Sleamaker, Francis Joseph, Maurine Smith, David Cole Commissioner of D.O.T., Dave Bernhardt director of maintenance & operations-D.O.T., Dale Doughty director of planning-D.O.T., Joel Kitteridge project mgr for D.O.T. Mary Grow and Mike Vashon.

The first order of business was the public hearing on Automobile Graveyards/Junkyards. Paul Mitnik, Code Enforcement Officer for the town of Vassalboro presented his recommendations for the 13 existing Automobile Graveyards/Junkyards that were previously on the list last year. Paul indicated that the state law now says an automobile graveyard must be a business or connected to a business. On the form Paul indicated the facility, location, Map & Lot, # vehicles, whether in Business and his comments. After some discussion, questions and comments from the board and Olin Charette who operates the former Lucas site on 201, Paul indicated that he would now recommend Mr. Charette for a permit, with conditions, as Mr. Charette misunderstood the initial application as to whether he operates a business. Mr. Charette indicated that he is licensed through the state as a motor vehicle inspection facility, although he had indicated we was not in business on his application. Libby asked how the cleanup was proceeding with the D.E.P. issues. Olin indicate that approximately one third of the property is left for cleanup. The board closed the hearing on Automobile Graveyard/Junkyards.

The board then moved on to the public hearing on General Assistance. The town manager had distributed the appendices received from MMA recommending adoption of increases in general assistance for several categories. The town manager gave a few comparisons of the increases that were reflected in this year’s appendix. The board then closed the hearing on General Assistance.

The chairman then opened the regular selectmen meeting at 7:25. The first order of business was to make recommendations on Automobile Graveyards/Junkyards. Libby moved the recommendations of Paul Mitnik for licensing; Garnett Motors, Bondo’s, Fred Pullen, Bill Pullen, Ron’s Parts and Kenneth Merrill with standard conditions. This was seconded by Rob Browne and voted 3-0.

The second motion by Libby was to approve; Voit Ritch and Keith Lemieux with special conditions as stated in the report. This was seconded by Rob Browne, voted 3-0.

The third motion was to deny; Francis Joseph, Al Getchell, Richard Cain, and Herman Dyer as recommended by Paul Mitnik. All four indicated they were not in business and had various other issues. Libby made a motion to deny these four, seconded by Rob, voted 3-0.

Rob Browne then made a motion to approve Olin Charette, who was originally on the list to deny, but further discussions with owner indicated he was in business of inspecting vehicles. This was seconded by Libby and vote 3-0 to approve with certain conditions, one of which was the state must approve the facility as an Automobile Graveyard/Junkyard.

Libby made a motion to accept the recommendations for the General Assistance appendices as presented, seconded by Rob, vote 3-0.

The September 26th minutes were reviewed and approved, Rob/Don 2-0

The Warrant was reviewed and approved, Libby/Rob 3-0.

The Road Report was reviewed and approved, Libby/Rob 3-0.

The Status Report was reviewed and the town manager indicated the Oakland recycling facility is 80 to 85% complete, and currently scheduled for a November opening. The D.O.C. is replacing the planks at the boat launch and reconstruction on the road is in progress. Town manager is in the process of locating railings for China Lake outlet dam and will contact Roland Tilton regarding the removal of some of the fish screens. A final copy of the Procurement policy will be available for signatures at the next meeting.

The financial report was reviewed and approved, Libby/Rob, 3-0.

Old Business:

New Business: The chairman recognized the four representatives from the D.O.T., and David Cole, Commissioner, introduced the other three senior transportation officials, Dave Bernhardt, director of maintenance & operations, Dale Doughty, director of planning, Joel Kitteridge, project manager. Mr. Cole thanked the town for inviting them to discuss the paving program. Dave Bernhardt proceeded to identify the four state aid roads (minor collectors) in Vassalboro; Webber Pond Road, Bog Road, Stanley Hill Road and the Oak Grove Road. These roads are minor collectors which are not eligible for federal funds. There are approximately 2,500 miles of state aid roads in the state that are not eligible for federal funds. Therefore these roads are repaved with a thin layer of asphalt and sand mix that is designed to hold up for three years. The state is responsible for summer maintenance and the town is responsible for winter maintenance. This maintenance program minimizes the summer patching and helps the town with winter plowing. Dave also indicated that the Oak Grove Road went beyond the seven year paving cycle (approximately 10 years) that is designed for this program. Oak Grove was classified as an “unbuilt road” defined as lacking a good base, inadequate ditching, drainage and shoulders. Bill Sleamaker was recognized and indicated that the Oak Grove Road is used by 18 wheelers and should be surveyed. Dave also indicated that approximately 60 percent of Maine roads are categorized as unbuilt. The commissioner indicated that only 40 miles of major collectors are rebuilt each year, because of funding. The commissioner thanked the town for inviting them to discuss there minor collector program and the paving for these roads.

Rob Browne indicate he would be out of town for the next selectmen’s meeting.

There being no further business, a motion to adjourn the selectmen’s meeting at 9:05 p.m. Libby/Rob, 3-0.

Attest: ______________________________

Michael A. Vashon