Vassalboro Board of Selectmen
Minutes of the Meeting
November 18, 2010

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, George Gould, Tom Richards, Mary Grow, and Dick Kelly.

1. Call to order – The meeting was called to order by Chairman Titus at 7:00 p.m.

2. Minutes – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 10/28/2010 meeting as written.

3. New Business –


a. Public Hearing – On a motion made by R. Browne, seconded by P. Haines, the public hearing for an automobile hobbyist permit for late applicant Keith Lemieux was called to order at 7:02 p.m. Brief discussion was given among the public in attendance as to the location of Mr. Lemieux’s business. There was no objection expressed to issuance of the renewal permit. The hearing was declared closed. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the permit renewal as recommended by the Code Enforcement Officer.

b. Cemetery rules – Cemetery Committee Chairman Dick Kelly encourage the Board to approve the rules as set forth tonight, so the Committee can move forward with enforcement and public awareness. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the new cemetery rules. The Board expressed thanks to the committee members for the work put into creation of the new rules. Committee Chairman Kelly stated that he appreciated the services of the town manager during the rule creation process as well.

c. Property Assessed Clean Energy (PACE) Contract – Discussion was given as to the content in the proposed contract with the Efficiency Maine program to allow them to administer our PACE program which will allow qualifying Vassalboro residents to apply for energy efficiency loans. Selectman Browne referenced several sections within the document where he requested clarification and an understanding of the language in the document. His concern was an increased workload for the office staff because of the contract agreement. Sabins stated she was not concerned that the agreement would cause an increase in her workload. After discussion and on a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to authorize the Town Manager, Mary Sabins, to sign the contract agreement with Efficiency Maine to have them administer the Town’s PACE program.

d. FairPoint utility permit – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to sign the underground utility permit in the Legion Park Road area for FairPoint.

e. Treasurer’s Disbursement Warrant policy – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve this year’s annual renewal of the Treasurer’s Disbursement Warrant Policy, which authorizes a single Selectman, rather than a quorum of Selectmen, to validate a payroll warrant.

f. Budget meetings – The Board reviewed the tentative schedule of 2011 budget meeting dates. Brief discussion was given about the large number of meetings held in past years.

g. December Selectmen’s meeting dates – The Board postponed any action on setting the date for the second Board meeting in December. The subject will be discussed again at the December 9th meeting to determine if enough agenda items have developed to require a second meeting. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to close the town office on Thursday, December 23rd at 5:00 p.m. The Board also discussed and approved the expenditure of approximately $50 for food for an employee holiday luncheon to be held on December 17th.

h. Municipal Review Committee (MRC) Board of Directors – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to cast the town’s ballot for Chip Reeves to serve as an MRC Director.

i. China Lake Dam gates – Sabins reported that the two wooden gates at the dam outlet of China Lake are rotted and in need of repair, as well as the roof of the gate house also needs replacement. A contractor has come to view the work and will provide an estimate for the needed repairs within a week or so. Sabins has contacted the China Town Manager and the Manager of the Kennebec Water District to request financial assistance with the repair work, since all the parties involve have a vested interest in maintaining the dam. More information will be shared when it becomes available.

4. Reportsa. Status report – Sabins provided an update on the three items still remaining on the report. No action taken by the Board. b. Road report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the road report as presented. c. Financial report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the financial report as presented. d. Police report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the police report as presented.

5. Other – 1. At the request of a resident, and on a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the purchase of three Crime Watch Community street signs. 2. The Board scheduled a poverty tax abatement hearing for the end of their next meeting on December 9th. 3. Sabins provided an update on the plans being made for the annual tree lighting event. 4. Selectman Haines stated that he had been approached by a resident to wants to be certain that the fire chief is still being given the opportunity to review proposals for street locations and names within new town subdivisions. 5. Selectman Titus provided an update on the Library Trustee meeting he had recently attended. 6. Resident Dick Kelly reminded the Board about the financial needs of the Church fuel fund. 7. Resident Tom Richards commended the staff at the Transfer Station for an ongoing job well done.

6. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:02 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on December 9, 2010 with the following amendments: None.