Vassalboro Board of Selectmen
Minutes of the Meeting
November 4, 2009

 

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Superintendent Eric Haley, Assistant Superintendent Peter Thiboutot, Rick Denico, David Jenney, George Gould, Mary Grow, Doug Phillips, and Don Breton.

  1. Call to order – The meeting was called to order by Chairman Browne at 7:03 p.m. The items on the agenda were taken out of order to accommodate the Superintendent who needed to leave as soon as possible to attend another meeting

  2. .Public Hearing on upcoming AOS vote – Superintendent Haley distributed copies of the proposed amendments to the AOS Interlocal Agreement along with budget figures and explained that the proposed article to be voted on December 15th will remove the special education and transportation costs from the Interlocal Agreement. If the voters approve this change, each member town in the AOS will then be responsible to fund their own transportation and special education costs in their own school budgets. The only cost that will continue to be shared will be administrative costs for the central office staff. A question and answer session ensued. The hearing was closed at 7:40 p.m.


  3. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 10/21/09 meeting as written.

  4. Treasurer’s Warrants – On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to approve warrants #29 and #30.

  5. Reports – a. Road report – On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to approve the report as presented. b. Police report - On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to approve the report as presented. c. Status report – Sabins stated that she had spoken with DEP representative Amy Lemelin regarding the Coyote Ridge case. Amy intends to pursue enforcement action against the subdivision owner at some point, and she plans to spend more time on the case this upcoming winter.

  6. Direct deposit – Sabins explained the research she had performed with TD Bank to be able to offer direct deposit payroll services to the employees. The bank and Sabins are still working on finalizing the details to make the service possible at no cost to the town. In preparation for the switch to direct deposit, and in order for the electronic payroll file to be sent to the bank in a timely manner to meet a Thursday 8:00 a.m. payroll deadline, the Board needed to adopt a policy that would allow just one member of the Select Board to sign and approve disbursement of the payroll warrant prior to a Selectmen’s meeting. State Law makes a provision to adopt such a policy in 30-A MRSA section 5603(2)(A)(1). After discussion, and on a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to adopt and sign the “Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits.”

  7. Spirit of America Award – Discussion was given as to whether to participate in the program again this year. The Board members agreed it was a good idea to recognize a community volunteer for the work they have done. Ideas were shared for possible recipients; past recipients were also mentioned. After discussion, the Board decided to think more about possible candidates and to discuss the matter at the next Selectmen’s meeting.

  8. Quitclaim deed – On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to sign the quitclaim deed found necessary due to an undischarged tax lien from the 1990’s to clear title for Richard Alley so he can sell his property.

  9. Other – 1. Sabins distributed a tentative timeline for upcoming budget meeting dates in 2010. 2. Selectman Titus reported on a citizen sidewalk committee meeting that he and Sabins had attended a week ago.

  10. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:20 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 11/18/09 with the following amendments: None.