Vassalboro Board of Selectmen
Minutes of the Meeting
May 31, 2018

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, Dick Dolby, Tammy Reed, Ray Breton (6:50), Becky Goodrich (6:52), Al Roy (6:52), and Gene Field (7:05).

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to accept the minutes of the 5/17/18 meeting as written.

3. Code Officer Dick Dolby provided an update on the land use violation cases that he and Attorney Kristin Collins have been working on. Several properties in town have been cleared, or are being cleared, of debris and unusable items on the property. Code Officer Dolby also informed the Board that he has been made aware of a failing septic system in a mobile home park on the Webber Pond Road, across from the school that serves two homes. Dick explained that he needed the Selectmen’s signature on a notice that Dick must issue to the owner of the property, giving him 10 days to fix the system, or Dick will be required to post the residences as uninhabitable. Dick also reported that the owner of the trailer park put in a travel trailer and moved into it, which exceeds the number of homes allowed. So Dick gave the owner 90 days to remove the trailer or face fines of up to $1,200 per month. Photos of the park were distributed for the Board’s review. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve and sign the Notice of Failing Waste Disposal System on Tax Map 7, Lot 9A, lots 17 and 19. On another note, CEO Dolby also shared with the Selectmen, a complaint he had received from a neighbor of an elderly man living at 304 Priest Hill Road. The neighbor complained of clutter and used vehicles in the yard, and he wanted something done about it as he feels it reduces the resale value of the complainant’s property. CEO Dolby explained that he was not comfortable pursuing an elderly person with no ability to perform the cleanup. The Board empathized and asked if there might be someone who could provide help with the cleanup. No remedy for the circumstances was reached at the meeting.

4. Other (taken out of order) – Chairman Titus acknowledged Tammy Reed, who had been waiting in the audience. Ms. Reed indicated that she was in attendance to hear the discussion about the dilapidated fence between her mother’s property (Grace Ware) and the Route #3 park and boat launch area. Sabins explained that it was brought to her attention within the past week by Mrs. Ware that the fence is rotted and falling down again. The public works crew had propped the fence back up about a year ago, but apparently, the fence now needs more attention or replacement, but there are no funds in the budget for the work. Both Chairman Titus and Selectman Melrose stated that they had some unused fencing on their properties that might potentially be used for a replacement fence. Both stated that they would find time in the near future to go view the problem and discuss a remedy with the Public Work Director Gene Field.

5. TIF Public Hearing – At 7:00 p.m., Chairman Titus called the public hearing to order to hear comments on the application for TIF grant funding received from Vassalboro Sanitary District. Sanitary District President Ray Breton explained that they were asking for the entire amount of TIF funds available ($111,628.92) because they need the money to pay for the new sewer line project. They are using operational money to pay for project expenses now, because other grant funds have been depleted. The Town and the Sanitary District have just been notified that $975K in CDBG grant funds have been approved but it will be awhile before any funds will be received. Discussion was given to clarify that the TIF money will be used by the District for the new sewer line project as required by the approved TIF Development Plan, and not for operational costs. The Sanitary District Trustees confirmed that is their plan. Selectman Browne stated that he would prefer to leave something in the fund, rather than spend it completely, to which Selectman Melrose agreed. After Chairman Titus closed the public hearing at 7:20 p.m., and on a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to award $91,628.92 to the Vassalboro Sanitary District for their sewer project from the TIF Development Fund.

6. Reportsa. Road Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. First Responders’ Report – No report available. c. Financial Report - On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to accept the report as presented. d. Transfer Station Report – this being the first report from the Transfer Station Manager, Selectman Melrose indicated that he would like some additional information about disposal costs for each type of waste being disposed of. Sabins indicated she would work with the Manager to amend the form.

7. Treasurer’s Warrants – On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to approve warrants #78 and #79.

8. Other1. Sabins informed the Board that a letter has been received from the State announcing that there will be no more State Park Revenue Sharing checks issued from the State to the Town. As a result, a $2,500 shortfall in the budgeted revenues for both the current year and the upcoming year will be experienced. 2. The Board signed the Spirit of America Award certificate that will be presented to Steve Polley next week at town meeting. 3. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to create a CDBG Advisory Committee and to appoint Ray Breton, Becky Goodrich, and Lauchlin Titus as members to the Committee. The creation of this committee is a requirement of the CDBG sewer project grant recently awarded. 4. Sabins informed the Board that Todd Overlock has defaulted on his Land and Building Purchase Installment Contract that he entered into with the Selectmen on April 5, 2018. No payments have been received. A certified letter was sent to him as required by the agreement, requiring him to cure the default within 30 days, to which the town received no payment by that latest deadline of May 25th, 2018. Sabins distributed draft copies of a Contract Cancellation Notice to be mailed to Mr. Overlock which the town attorney has reviewed and approved, and also a draft copy of a notice for the building tenants that will be posted on the premises informing them not to pay any further rent payments to Mr. Overlock as he no longer owns the property. Sabins also distributed draft copies of tax sale documents to begin the discussion on disposal of the property. The Selectmen read and discussed the documents, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the Contract Cancellation Notice as written to be sent to Todd Overlock. Also, after a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve and have posted, the tenant notice as presented. The Board further discussed disposal of the property and a bid process. After consideration of taxes and utility amounts owed on the property, as well as the costs to advertise the sale, and the transfer tax that will be owed, the Board determined the minimum bid price on the property should be no less than $11,000. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to proceed with a tax sale on this property and to set $11,000 as the minimum bid price. The bid deadline will be Wednesday, June 27th, 2018 at 4:00 p.m. Bid opening will be at the Selectmen’s meeting on June 28th. 5. Public Works Director Gene Field was present at the meeting to discuss paving. There is just over $9,000 left in the paving budget this year. Gene asked the Board if he should plan to pave a small project so the money would not lapse into surplus, or would the Selectmen agree to carry the money forward into next year’s budget so he could combine it with next year’s paving budget and get a larger project completed. Sabins stated that the alewife harvester has requested that a short ramp section leading to the dipping pool at Webber Pond be paved to ease the work process at the harvest site. Gene said an alternative to paving might be to use old boat ramp cement planks for that purpose. By consensus, the Board agreed they would support carrying the unexpended paving balance into the upcoming fiscal year. Also, after inquiry by Gene, the Board approved by consensus, the purchase of a replacement chainsaw to be paid for from the proceeds of the sale of blow downs in the recent wind storm. Gene also brought to the Board’s attention, a large culvert that needs work on the Cross Hill Road. Discussion ensued about repair options. Gene will continue to develop a plan for the repair work, and will keep the Board posted. 6. The Board set June 28th at the date for a public hearing on the CDBG funds to be received for the sewer line project. The hearing is a requirement of CDBG.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:30 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 6/14/18 with the following amendments: None.