Vassalboro Board of Selectmen
Minutes of the Meeting
May 2, 2019

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, Michael Poulin, and Mike Vashon (6:55 p.m.)

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by L. Titus, the Board voted two in favor, one abstention (R. Browne who was not in attendance at the 4/18/19 meeting) to accept the minutes of the 4/18/19 meeting as written.

3. Town Meeting Warrant – The Board reviewed the warrant articles as prepared by M. Sabins. After brief discussion and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to sign the town meeting warrant as presented.

4. Memorial Park on Rt. #32 next to China Lake Boat Landing – Selectman John Melrose explained to the other Board members the research and work that he and other volunteers have done to remove dead or dying trees in the park, and the planting of new ones that were donated by Steve Jones of Fieldstone Gardens. John presented a written plan with depictions of the work he would still like to do in the park in preparation of the Town’s 250th anniversary celebration in 2021. Around the Civil War Monument, he would like to see a circular walkway lined with pavers, with exits facing the lake and Rt. #32. The walkway from Rt. #32 to the monument would be handicap accessible. An inner garden between the circular walkway and the monument planted with low flowering shrubs and perennials would be installed, along with a garden on the outer edge of the circular walkway planted with flowering shrubs and low bush evergreens. The outer garden would be bounded and defined by granite posts linked by heavy black iron chain. On the outer edge of the walkway, a minimum of six storyboards would be installed linking Vassalboro to the American Revolution/War of 1812, Civil War, WWI, WWII, Korean War, and the Vietnam War. The work would be done in phases as time and money allowed. After this explanation and during discussion, Chairman Titus encouraged J. Melrose to seek the involvement of the Vassalboro Business Association and the Scout Troops to see if they would like to assist with the project, either financially or physically. Discussion was also given about the need to reduce the rise in the road on Rt. #32 at the North entrance of the Historical Society parking lot. This entrance is one that could be used to access Memorial Park. The change is needed to improve visibility and reduce the existing hazard for motorists exiting and entering the parking lot there. A letter needs to be drafted to MDOT to ask them to include the rise reduction suggestion in their construction plan when they renovate the road in the next year or so. Chairman Titus and Selectman R. Browne agreed by consensus to J. Melrose’s plan to improve Memorial Park, and thanked John for his effort and research on the project.

5. Municipal Clerk’s Week Proclamation – It was brought to the Town’s attention by the Maine Town and City Clerk’s Association that May 5-11th, 2019 is Municipal Clerk’s week and the Association provided a Proclamation for the Board to sign to recognize the great work that our municipal clerk (Cathy Coyne) and her deputies (Jean Poulin and Debbie Johnston-Nixon) perform for the townspeople in Vassalboro. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to sign the proclamation, and with deepest gratitude extended to the Vassalboro Clerk and her Deputies.

6. Reports –On a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to accept the Road, Police, Financial, and Transfer Station reports as presented.

7. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #61 and #62.

8. Other1. Sabins reported that she, PW Director Gene Field, and Assistant PW Director James Wentworth had met with Kennebec Water District Manager Roger Crouse and Water Quality Director Matt Zetterman recently about the water district’s proposed contract agreement for the operations of the China Lake outlet dam. The Water District is asking for a price increase from $1,200 to $2,400 and they no longer want to be responsible for removing the debris from the gates that impede water flow. Manager Crouse offered that the increase could be achieved over a period of three years, after it was explained to him that the Town did not have money in the budget for the increase. Sabins explained to the Board that she and the PW staff had discussed the issue and decided that if they were going to be required to take back the duties of raking the debris out of the stream, they could also take back the responsibility of adjusting the gates to avoid the increase in payment. The Selectmen agreed that taking back the operations of the dam was the best option at this point and to revisit the decision in a year to see if it is still a good plan. 2. The Board approved the revised version of the Transfer Station Attendant job description. Sabins will begin advertising the vacancy next week. 3. Sabins informed the Board that the Town has been notified that the company named Central Maine Disposal that hauls our bulky waste from the transfer station and provides portable toilet services for town events has been sold to Casella, a division of Pine Tree Waste. No immediate changes in services are expected at this time. 4. Sabins informed the Board that she had contacted CMP representative Tammy Pierce for an update on the LED streetlight conversion project. Tammy said that CMP plans to start the conversion in the third quarter of this year. 5. Mike Vashon reported that he had received an estimate of $28K to install heat pumps in the North Fire Station to replace the furnace that is aging. He also reported that the technician from the heating company (Houles) did not recommend a heat pump system for that building as the ceilings are too high. 6. M. Vashon also reported that the annual fire department hose testing has been completed recently, and that several lengths of hose failed the pressure test and will need to be taken out of service. 7. J. Melrose reported that MDOT Engineer Dave Allen had investigated the latest proposed new access point for the transfer station, and he found that the proposed site would not be adequate. The Board asked Sabins to have PW Director Gene Field attend a future meeting to discuss the relocation of the transfer station access driveway.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:50 p.m.
/mss
These minutes were read and accepted by the Board of Selectmen on 5/16/19 with the following amendments: None.