Vassalboro Board of Selectmen
Minutes of the Meeting
March 15, 2012
Members Present: Rob Browne, Lauchlin Titus, and Phil Haines
Others Present: Mary Sabins, Mary Grow, Matt Weaver, George Gould, Gail Chase, Brent Dugal, David Jenney, Ann Dube and four other residents from the Mudget Hill Road.
1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.
2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 2/29/12 meeting as written.
3. First Advisors report – Investment advisor Matt Weaver distributed a summary of the account activities and gave an explanation. He stated that the account has grown about $10,000 during the time of our investment with his firm. The Selectmen also reviewed the “Town of Vassalboro Investment Policy and Guidelines”, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to renew the investment policy without any changes to the text. Resident David Jenney inquired of the Board’s satisfaction level with the investment firm’s performance, to which the Board affirmed they were satisfied. He also asked Matt market performance comparison and investment questions.
4. DP Industries co-owner Brent Dugal explained that his company has been in business for 25 years and they would like to expand their business. The expansion plan includes a building addition, and the installation of a bio-mass boiler to burn their own wood waste created from production of paint stirrers. Part of the funding package for the expansion involves the need to apply for an Economic Development Grant through the Community Development Block Grant (CDBG) Program, which requires an application by the Town on behalf of the business. Mr. Dugal has hired Kennebec Valley Council of Government (KVCOG) CDBG Grant Administrator Gail Chase to assist him with the application and administration process. Ms. Chase introduced the grant program to the Selectmen and explained that she and Mr. Dugal would complete most of the grant application. If approved, the grant money would come to the town, and the town would enter into an agreement with DP Industries to guarantee grant compliance, and then issue funds to them. The grant requires the creation of one new job for every $30,000 in grant funds received, with a percentage of the new jobs going to low to moderate income level applicants. Over the two years following the grant award, Ms. Chase would monitor administration of the grant and file appropriate reports. Ms. Chase explained that the first step in the process is to submit a letter of intent to CDBG with an outline of the planned project details in order to receive their approval to advance to the next step and submit a completed 37-page application. After discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to support DP Industries’ submission of the letter of intent to CDBG.
5. Other (taken out of order) – Five residents from the Mudget Hill Road attended the meeting to express their desire to have their dirt road paved. Ann Dube explained that she will be opening a Winery on that road in May and she is concerned about the condition of the road. A few of the other residents complained that the road is dusty in the summer and slimy this time of year, making passage even with a four wheel drive vehicle a challenge. The Selectmen advised the group that paving the Mudget Hill Road was not in the paving plan this year, but would take it under advisement for the future. Once the dirt road dries out after the mud season, the town crew will come and grade the road as they always do to smooth it out.
6. Restricted Vehicle Weight on Posted Roads Ordinance – Sabins explained that she had researched Selectman Titus’ suggestion from the last meeting to add an exemption for milk and feed trucks, and trucks hauling shavings for animal bedding. MMA Legal staff indicated that those vehicles can be added to the existing list of exemptions already named in the policy. Sabins has revised the policy and presented to the Board tonight for adoption. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to adopt the revised version of the Restricted Vehicle Weight on Posted Roads Ordinance.
7. Town report dedication – The Board discussed options and made a decision to dedicate this year’s town report to long time town employee, Eugene Field.
8. Reports – a. Status Report – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Road Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. c. Police Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented.
9. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #48 and #49.
10. Other – 1. Sabins informed the Board that the East Vassalboro Water District has requested changes in the language of some of the town’s ordinances. The purpose of the requested changes is for well head protection. A public hearing will be conducted by the Planning Board on Tuesday, April 3rd. 2. Notice of invitation to Delta’s Open House on Wednesday, March 21st was read. Chairman Haines stated he intends to attend. 3. Sabins inquired if any Board member was interested in attending a meeting to learn more about the Defined Benefits Retirement Plan and it’s affect on member’s Social Security benefits. Chairman Haines stated that he would like to attend, but the other two were not interested. Sabins will schedule a meeting accordingly.
11. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:50 p.m.
These minutes were read and accepted by the Board of Selectmen on 3/29/12 with the following amendments: None.