Vassalboro Board of Selectmen
Minutes of the Meeting
June 29, 2017

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines (7:17)

Others Present: Mary Sabins, Mary Grow, Fred Seavey, Brian Sojkowski, Frank Richards, Nate Gray, Ray Breton, South China resident named Richard, Ed Scholz, Philip Landry, John Melrose, Bill Brown, Betsy Poulin, Peggy Schaffer, Don Breton, Landis Hudson, Holly Weidner, Gene and Debbie Field, Matt Streeter, Elaine Philbrook, and a few other unknown members of the public.

1. Call to order – The meeting was called to order by Selectman Titus at 7:00 p.m. in the absence of Chairman Haines, who is expected to arrive at the meeting a few minutes late tonight.

2. Transfer of funds – Sabins distributed a handout to all Budget Committee members in attendance, which explained the anticipated overdraft of about $200 in the Public Safety Department budget, due to a change in staffing in the police chief position. After her explanation of the overdraft and on a motion made by Eddie Scholz, seconded by Bill Browne, and with no discussion, the Budget Committee voted unanimously to approve the transfer of $400 from the Administration budget (account #E1-01-30) to the Public Safety Budget (account #1-08-01). Then, on a motion made by R. Browne, seconded by L. Titus, the Selectmen voted unanimously to approve and authorize the same transfer of $400. Budget Committee Chairman John Melrose then signed the agreement prepared by Sabins. The Chairman of the Selectmen, Phil Haines, was asked to sign the joint agreement and authorization after he arrived later in the meeting.

Due to the fact that Chairman Haines not yet arrived at the meeting and the remaining board members’ desire to have Chairman Haines hear the discussion on the fishway concept design, the Board decided to take the agenda items out of order.

3. Carry forward amounts – Sabins described the annual carry forward arrangement we have with the recreation department to carry forward their unexpended expense account balances into the next fiscal year, along with their special revenues for user fees and fundraising efforts. The carry forward list also includes the $28,700 approved by the voters for the China Lake boat launch restoration. Don Breton, Treasurer of the Fire Department also requested that the Selectmen carry forward $1,000 which is earmarked for the riser that is needed for the north station septic system water tank project that is not yet started. On a motion made by R. Browne, seconded by L. Titus, the Board unanimously to approve all of these requests and to sign the carry forward authorization as presented.

4. Reportsa. Road Report - On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the report as presented.

5. Treasurer’s Warrants – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to approve warrants #73 and #74.

6. Other1. Sabins informed the Board that the Town Attorney has advised the Town that the Law Court has denied Jon Blumberg’s request for an extension to his appeal. The case is now closed. 2. A thank you note from Spectrum Generations for our annual contribution to them was noted. 3. Sabins explained that TRIO Software has agreed to reimburse the town money that was paid for cloud backup services from 2014 to now, and also have agreed not to charge the Town for the upcoming year for cloud backup services. The total value of this concession is $4,213.13. The agreement was reached after archive files were lost during a hard drive failure in February 2017. These files were thought by town staff to be protected, but were not, due to a programming error by TRIO staff. The lost archive files were recovered from the damaged hard drive by an outside agency at a cost to the Town of $4,485. 4. L. Titus asked to have the subject of the naming of Kilburn Lane placed on an upcoming agenda. A resident of that road named Shirley Lacey has made numerous calls to Mr. Titus as well as town staff to learn how the name was changed from Pleasant Point Road to Kilburn Lane. 5. R. Browne stated that he had called staff at Erskine Academy to gauge the level of student interest in helping with cleaning the cemetery stones, and there is some interest. More follow-up will be done. 6. L. Titus stated that he had received a telephone complaint from a resident on the Holman Day Road concerning work being done by the Town road crew. 7. A recent case of vandalism at the Outlet Stream Dam gatehouse was discussed.

Selectman Haines arrived at 7:17 p.m. shortly after the presentation on the Denil fishway began.

7. Outlet Stream Fishway – Fishway engineer Brian Sojkowski gave a power point presentation including three-dimensional views of the proposed Denil fishway for installation into the Outlet Stream that will allow alewife fish passage into China Lake. Other representatives from the Alewife Restoration Initiative (ARI) group were also present for the discussion. A question and answer session ensued with both the Selectmen and members of the audience participating. At this time, the design presented is a concept design, and subject to change if needed. No opposition to the design was voiced at this meeting. The ARI group will continue to work on the details of the design, the installation, and the maintenance of the fishway after installation as the plans develop.

8. Minutes – On a motion made by P. Haines, seconded by L. Titus, the Board voted two in favor, one abstained (R. Browne as he was not present at the meeting) to accept the minutes of the 6/15/17 meeting as written.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:27 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 8/10/17 with the following amendments: None.