Vassalboro Board of Selectmen
Minutes of the Meeting
June 28, 2018

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, Richard Green, Lee Trahan, Jody Kundreskas, Paul Mitnik, Ray Breton, Chuck Applebee, Al Roy, Kimberly Loeschner, Becky Goodrich, Tammy Reed, and Cathy Coyne (6:45).

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 6/14/18 meeting as written.

3. CDBG Public Hearing – Chairman Titus opened the CDBG Public Hearing at 6:31 p.m. and asked Town Manager Mary Sabins to lead the discussion. Sabins explained that the Public Hearing is a requirement of CDBG, and she distributed a handout prepared by Hoyle Tanner Engineer Richard Green that described the planned sewer project and the sources of funding for that project. Sabins introduced Mr. Green who was sitting in the audience. Mr. Green offered a brief summary of the planned sewer project, and he talked about the funding package that has been put together to pay for it. The value of the CDBG grant toward the $7,105,000 project is $975,000. He offered to answer questions from members of the audience, but there were none. Chairman Titus then closed the public hearing at 6:34 p.m.

4. Tax sale bids – The receipt of two bids was noted for the sale of tax acquired property located at 1005 Main Street. Chairman Titus opened the bids and read them aloud as follows:

5. Rte. #3 Rest Area Lease – This topic was placed on the agenda to give the public notice that cancelation of the Rt. #3 rest area is being considered, and to give the public an opportunity to provide comment. Tammy Reed, who is the daughter to an abutter of the rest area property, stated that she was not opposed to the town cancelling its lease with the State, because the State always took care of the property before the current town lease. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to authorize the Town Manager to cancel the Rt. #3 Rest Area lease agreement with the State.

6. Budget Committee guidelines – Selectman Melrose explained that in recent conversation with the Windsor Town Manager, he learned that Windsor has a Budget Committee Ordinance so he requested that Sabins obtain a copy, which was included in the agenda packet for tonight’s meeting. J. Melrose stated that he was less concerned about structure than lack of parameters for our Budget Committee Members. He also stated that he was not concerned about the number of members on the Committee, but he acknowledged that other members of the Select Board have had conversations about reducing the number of positions on the Budget Committee in the past. L Titus stated that he would like to put guidelines down for the work of the Budget Committee Members. R. Browne stated that the Budget Committee Members are an elected Board and can do what they want. Chairman Titus stated that the Budget Committee is an advisory role. J. Melrose wants to see more time and effort spent by Budget Committee Members reviewing the school budget – comparable to the time spent on the Town budget. J. Melrose discussed the need for understanding the composition of the school budget articles; R. Browne agreed stating the School Committee should take a role in that. After discussion, all members agreed that further discussion was needed, and the topic could be added to the July agenda when another goal planning session is scheduled.

7. Certificate of Deposit reinvestment – The Board asked Sabins to call Key Bank, Kennebec Savings, and Camden National Bank for their current investment rates. They also suggested that Maine Savings Federal Credit Union may improve their current investment rate offerings if asked. This topic will be revisited at the July 12th meeting with the additional information.

8. Carry Forward amounts – Sabins distributed an updated spreadsheet containing the proposed carry forward amounts. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the recommendation of the Town Manager for carry forward amounts as presented. The carry forward amounts from FY 2017-18 into FY 2018-19 are as follows:

9. Annual Appointments – Prior to the meeting, in the agenda packets, Sabins had provided a list of reappointments that were needed to the Selectmen for consideration. At the meeting, she informed the Board about two separate email inquiries she had received from folks interested in being appointed to certain committees, after reading about the potential opportunities on a Facebook message posted by Chairman Titus. After discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the 2018 list of appointments as presented by the Town Manager. The Board further encouraged Sabins to reach out again to the two inquirers to see how we can get them involved in town committee work.

10. Legislative Policy Committee (LPC) nominee – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to support the nomination of Robert Nutting for the MMA LPC Committee as proposed on the prepared ballot. Selectman Melrose also indicated that he would like the LPC to look at changing the current law that governs reimbursement for Special Education Costs. He’s like to see a more timely reimbursement, rather than having to wait a year, as it stands now. Sabins said an opportunity to provide ideas for new legislation will be forthcoming.

11. Reports – a. Road Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. First Responders’ Report – Not available. c. Financial Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

12. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #84 and #85.

13. Other1. The Board signed a thank you card for Jody Kundreskas for the volunteer restoration project she spearheaded in the Cross Hill Cemetery. 2. Town Clerk Cathy Coyne expressed concern with the wording of the Personnel Handbook. She feels that she should be receiving the longevity bonus for her twenty year anniversary now, rather than having to wait until the end of next fiscal year. The Board agreed to look at the Handbook language at the next Board meeting. 3. The issue of medical marijuana storefronts was briefly discussed. Tammy Reed stated that she does not feel one is needed at the old coffee shop location on Rt. #3, since one is already located not far away in the Town of China. J. Melrose stated that the City of Augusta is looking at rules to do background checks on applicants before a marijuana storefront business is approved. 4. The Board inquired of Sabins if the Town has received any response from the Town of China on the application for abatement that we filed in February on the value of the town gravel pit. Sabins responded that she had made several follow-up calls and emails to the China Town Office, the Town Manager, and one of the Selectmen, but no response to the application has been received from their Assessor’s Agent. 5. Brief discussion was given about the DEP composting grant opportunity now available. J. Melrose will talk with Transfer Station Manager George Hamar to see if he has ideas for use of the grant.

14. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:00 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 7/12/18 with the following amendments: None.