Vassalboro Board of Selectmen
Minutes of the Meeting
June 4, 2015

Members Present: Lauchlin Titus, Phil Haines, and Rob Browne (7:17 p.m.)

Others Present: Mary Sabins, Mary Grow, Cathy Coyne, Dick Phippen, Kaylie York (Erskine Student), Ed Scholz, John Melrose, Bill Browne, Don Breton and his dog Bobo, Doug Phillips, and Elizabeth Reuthe (7:05).

1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.

2. Minutes – On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to accept the minutes of the 5/21/15 meeting as written.

3. Transfer of funds – Chairman Haines explained to the Erskine Student in the room that the town budget is created by a vote of the town voters at town meeting each year, and that an article is approved each year that requires a joint meeting of the Budget Committee and the Selectmen to authorize a transfer of funds from one department to another in the case of an overdraft in the bottom line of any given department. Because the Streetlight Account is voted separately, and not combined with any other department expenses, Sabins explained to the gathering that an overdraft of approximately $1,325 in the Streetlight Account is anticipated before the fiscal year ends on June 30th. To cover the overdraft, Sabins is recommending a transfer of $1,000 from the Hydrant Rental expense line, and $325 from the Solid Waste Disposal Fees expense line. After brief discussion and on a motion made by Bill Browne, seconded by Dick Phippen, the Budget Committee voted unanimously to authorize a transfer of the specified funds as recommended by the Town Manager. Following that, on a motion made by L. Titus, seconded by P. Haines, the Board also voted unanimously to transfer the funds as recommended by the Town Manager.

4. LP Gas bid results – Sabins distributed a spreadsheet summarizing the three liquid propane bids received. Low bidder was Spring Brook Ice and Fuel Co. of Waterville with a fixed price of $1.435 for up to 1,250 gallons. The next low bid price was from the current vendor, Augusta Fuel Company, with a fixed price of $1.678 per gallon. With no discussion and on a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to accept the Manager’s recommendation to award the bid to Spring Brook Ice and Fuel Co. for the fixed price of $1.435 per gallon.

5. Reports – a. Road Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Police Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. c. First Responders’ Report – Report not available. No action taken.

Selectman Rob Browne arrived at the meeting at this time (7:17 p.m.)

6. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #74 and #75.

7. Other – none presented. Discussion about Vassalboro Town Government was given with the Erskine Student, and the Board signed her copy of the meeting agenda to prove she had attended the meeting. Copies of some of the agenda material were also shared with her.

8. Executive session – Pursuant to 1 MRSA Section 405, Subsection 6(A), the Board voted at 7:35 p.m. on a motion made by L. Titus, seconded by R. Browne, to enter into two consecutive executive sessions to discuss personnel matters. The Board returned to open session at 7:49 p.m. from the first executive session with Town Clerk Cathy Coyne. No formal action taken. The Board entered into the second executive session at 7:49 p.m. with the Town Manager and returned to open session at 8:17 p.m. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept and sign a three year contract renewal with Mary Sabins, Town Manager. The first year of the contract contains a 2.5% increase with 27 pay periods; the second and third years of the contract contain a provision for a 2% increase each year with 26 pay periods each. Each of the three years in the new contract include an additional 14 days of vacation time to be added to the accrued vacation time she will earn during the contract periods as specified in the personnel policy. This 14 days of vacation time is an increase of 2 days over her expiring contract that provides 12 extra days of vacation time per contract year.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:30 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 6/18/15 with the following amendments: None.