Vassalboro Board of Selectmen
Minutes of the Meeting
July 21, 2011

Members Present: Rob Browne and Phil Haines

Members Absent: Lauchlin Titus

Others Present: Mary Sabins, Mary Grow, Tom O’Rourke, George Hamar, Damian Belanger and his parents, Kevin and Seth Reed, Rick Denico, Jr. and his son Parker Denico, Nikki Wasilewski and daughter, Engineer Al Hodsdon, Gene Field, and an unknown female.

1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m. Phil provided introductions of the Selectmen and the Manager to the members of the audience which included members and leaders of the local Boy Scout troop.

2. Minutes – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to approve the minutes of the 6/21/11 meeting as written.

3. New Business – a. Boy Scout Damian Belanger explained his proposed Eagle Scout Project plan to erect a lighted flagpole at the recreation field area. The pole would be commercial grade with internal rope mechanisms and located somewhere near the snack shack with a surrounding rock-based flower garden. After a question and answer session from the Selectmen and the audience, those in attendance expressed support and appreciation for the project. On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to approve Damian’s proposal for the flag pole at the recreation area. b. Recycling building update – Building designer Al Hodsdon provided design plans for the proposed building and a summary was provided to the Selectmen. Discussion was given about the change in traffic patterns at the transfer station and the Building Design Committee’s desire to have the traffic flow by the recycling center first before the MSW trash compactor. Questions were raised by members of the audience about the recycling program and the building design, and a general discussion was given to provide answers. After discussion, and on a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to move forward with the plan for the recycling building as presented tonight. c. Paving bid – Public Works Director Gene Field presented a summary of the five paving bids received and gave his recommendation that the bid be awarded to the low bidder of R.C. Paving at a rate of $70.70 per ton and a total price estimate of $223,553.40. Gene stated that he had checked the references of the low bidder; the towns of Winslow and Monmouth have used this company in the past and both seemed satisfied with the material and workmanship. After discussion, and on a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to accept the bid of RC Paving. d. Employee picnic – A brief review of the July 24th picnic plans was given. No further action needed. e. MMA Annual Election Ballot for Vice President and Executive Committee Members – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to cast the town’s vote for all proposed nominees on the ballot. f. CMP pole permit – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to sign the CMP pole permit.

4. Reports – a. Status Report – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to accept the status report. b. Road Report - On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to accept the road report. c. Financial Report - On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to accept the financial report. d. Police Report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the police report.

5. Treasurer’s Warrants – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to approve warrants #4 and #5. Chairman Haines explained this bill-paying process for the Scouts and the public in the room.

6. Other – 1. An open invitation for lunch from Spectrum Generations was read. No action taken. 2. Mary Grow asked for the Board’s opinion on the proposed closing of the East Vassalboro Post Office. Rob stated he personally was not in favor of it. General discussion ensued. 3. Rick Denico, Jr. requested that the Board of Selectmen think about potential community projects that might be pursued as upcoming Eagle Scout projects for those Scouts progressing to that level in the next 12-18 months.

7. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:10 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 8/18/11with the following amendments: None.