Vassalboro Board of Selectmen
Minutes of the Meeting
July 12, 2012

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins and Gene Field

1. Call to order – The meeting was called to order by Chairman Browne at 6:02 p.m.

2. Minutes – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to approve the minutes of the 6/21/12 meeting as written.

3. Paving Bid – A summary of the four paving bids received was distributed by Sabins. PW Director Gene Field recommended that the Board award the bid to the low bidder of Ferraiolo Corporation out of Rockland, ME for the price of $76.77 per ton, and an estimated total cost of $209,275.02. Gene stated that he has talked with the vendor and confirmed that they have adequate equipment and product to do a good job. On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to award the paving bid to Ferraiolo Corporation for $76.77 per ton. The Board also inquired of Gene about the sale of the old public works truck. Gene stated that he had talked with Stimen’s Truck Sales representative recently and the salesman still feels the truck will sell eventually at our listed price.

4. Tax abatements – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to sign the tax abatements for the nine tax acquired lots in the Coyote Ridge Subdivision that were recently quitclaim deeded to the Coyote Ridge Road Association.

5. MMA ballots for the Legislative Policy Committee, Vice President, and Executive Committee – After a brief discussion about the candidates running for office, and on a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to cast the town’s ballot as presented by voting for the choices provided on the ballot.

6. TD Bank update – Treasurer Sabins informed the Board that TD Bank will no longer be providing the daily sweep transfer service that the town requires and has been receiving, and new fees will be added for direct deposit service that we have not had to pay for before. The changes will take effect August 1st. As a result, Sabins plans to put the town’s banking business out to bid. The Selectmen asked that she include Skowhegan Savings Bank and Kennebec Savings Bank in the bid process.

7. Reports – a. Status Report – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented. b. Road Report - On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented. c. Financial Report - On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to accept the report as presented. c. Police Report - On a motion made by L. Titus, seconded by P. Haines, the Board voted unanimously to accept the report as presented.

8. Treasurer’s Warrants – On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to approve warrant #3.

9. Other1. The Board discussed having a Special Selectmen’s (morning) Meeting to set the tax mil rate. Potential dates for that meeting were tentatively set for Wednesday, August 1st or Thursday, August 2nd. Sabins will discuss those dates with the Assessor to see what date and time he has available. 2. Sabins requested that the Board extend the cap on the accrued balance for her vacation time due to the 10 extra vacation days her contract allows at the start of the new fiscal year. The extra days added to her existing vacation balance causes her to exceed the 160 hour cap for employees working less than five years. On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to extend the vacation accrual cap for the Town Manager to the higher cap level of 240 hours. Sabins stated that she does plan to take some vacation time this July and August as her work schedule permits. 3. The Board decided not to conduct an executive session to discuss a personnel matter. On a motion made by P. Haines, seconded by L. Titus, the Board voted unanimously to support the Town Manager’s appointment of Chris Martinez as the regular Animal Control Officer. Chris is presently serving as the Interim Animal Control Officer. 4. Chairman Browne requested that the subject of Recreation Department funding policy be placed on the August 16th agenda. 5. A brief discussion was given about fireworks displayed by residents in town over the 4th of July holiday and any complaints that may have been received.

10. Adjourn – There being no further business to discuss, the meeting was adjourned at 6:45 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on August 16, 2012 with the following amendments: None.