Vassalboro Board of Selectmen
Minutes of the Meeting
February 11, 2016
Members Present: Rob Browne, Lauchlin Titus, and Phil Haines
Others Present: Mary Sabins, Mike Vashon, and First Advisors Investor Matt Weaver.
1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.
2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 1/28/16 meeting as written.
3. First Advisors Investment Report – Matt Weaver distributed handouts of the 2015 investment summary report. Discussion was given about the types of investments in our portfolio and the fluctuating return rates.
4. Investment Policy – Investor Matt Weaver stated that he had reviewed the investment policy and finds that the town’s portfolio is in line with the investment policy as written. Sabins read aloud the new credit risk section in the policy added this year at the recommendation of the auditors. After brief discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to adopt the Investment Policy as revised.
5. Mike Vashon stated that the mechanical evaluation for engine #11 has not yet been accomplished, as unexpected repairs amounting to nearly $3,000 have been needed recently to engine #10. Other fire trucks in the fleet also need maintenance and inspection. There is a fear that not enough money will remain in the vehicle repair line for the mechanical inspection of engine #11. Upkeep of the other trucks have been given a higher priority by FD officers.
6. Mike Vashon requested that the Selectmen consider putting an article in the town meeting warrant this year giving the voters a say of whether to use all of the school surplus money to fund the annual school budget proposal at town meeting time. Mike stated the tax rate went up last year because of the school budget increases, yet they had surplus funds that they could have used last year to reduce the amount of taxes needed to be raised. Discussion was given on the matter, but no commitment was made by the Selectmen at tonight’s meeting to include the article as requested. Board members would like to have a discussion about the funding matter with the School Board and the Budget Committee.
7. Town Report – Discussion was given about several options for the town report dedication and centerfold contents. Decisions were made and will be revealed to the public at a later time.
8. Liquor License – Sabins reported that she had called the State Liquor Licensing office inspector Craig McCabe about the renewal of Natanis’ Liquor License. He said he had no regulation issues at the Natanis location, and no problem with the town renewing Natanis’ liquor license. On a motion made by L. Titus, seconded by P. Haines, the Board voted 2 in favor, and one abstention (R. Browne) to renew and sign the license.
9. Distribution of the FY 2016-17 budget – Sabins distributed the proposed budget packets. Brief discussion was given about the major ticket items being requested this year, along with a reminder that the Selectmen’s budget work session is planned for Monday, Feb. 22, 2016 at 1:00 p.m.
10. Reports – a. Road Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. L. Titus remarked about a comment made by MDOT Representative Phil Curtis noted in the report that the plow routes are too long. L. Titus wondered if the comment meant we should have an additional driver and plow truck. The Board will plan to discuss this with the Public Works Director Gene Field during the work session. b. Police Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. c. First Responders’ Report – no report available.
11. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #48 and #49.
12. Other – 1. Sabins stated that all of the remaining 2013 tax liens were paid off today to avoid the automatic foreclosure that would have happened at midnight tonight. 2. The upcoming cemetery mowing season was discussed. The past year mowing contractor has demanded a sizable increase in pay, so alternatives are being sought at this time. 3. L. Titus requested an update on the Bernie Welch land use violation issue. Sabins stated that the CEO is waiting for the town attorney to respond to provide guidance.
13. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:45 p.m.
These minutes were read and accepted by the Board of Selectmen on 2/22/16 with the following amendments: None.