Vassalboro Board of Selectmen
Minutes of the Meeting
February 3, 2011

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Nikki Wasilewski, and Lance & Jennifer Cloutier.

1. Call to order – The meeting was called to order by Chairman Titus at 7:01 p.m.

2. Minutes – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 1/20/11 meeting as written.

3. New Business – a.) Recreation Committee by-laws – Recreation Director Nikki Wasilewski asked the Board for assistance in amending her proposed Recreation Committee by-laws that she had created last fall into a document that the Selectmen would accept and enact. The Board agreed and the by-laws were reviewed section by section. Suggestions for amendments were made throughout the lengthy discussion. Extended discussion was given again concerning whether the funds and checking accounts for each sport program will continue to be maintained by the head of each sport, or whether all funds should be handled through the town treasury with payments made and approved by the Selectmen through the warrant process as recommended by the Town Manager. Chairman Titus also suggested a third option might be to have a treasurer within the Recreation Committee to handle all of the funds. Due to the late hour in the meeting with a full meeting agenda still ahead of the Board, the Selectmen suggested that the three different cash management options should be written down for evaluation and discussion, and the matter should be revisited again at a future meeting. b.) Natanis Liquor License – On a motion made by P. Haines, seconded by L. Titus, the Board voted two in favor, one abstention (Browne) to approve the liquor license renewal for Natanis Golf Course. c.) Surplus funds – Sabins explained that the town’s Certificate of Deposit in the amount of $250,000 invested with Maine Savings Credit Union will mature on February 5, 2011 and a decision for reinvestment needs to be made. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to look into the investment options further and to authorize the Town Treasurer to move the money into a non-time limited investment for now. Sabins will do more research on investment options and report back at a future meeting. d.) Personnel policy revisions – General discussion was given about the need for a policy update and how the current operating procedures differ from one department to another. All members agreed by consensus that work on the policy could be done section by section over time at regular Board meetings, but that the start of the project should be delayed until the busy budget season is over.

4. Reports – a. Status Report – Chairman Titus provided information to the other Board members concerning a free mediation service that he had knowledge of and told Sabins about last week that may be helpful in the Blumberg case that is listed on the status report. Sabins reported that she has contacted the mediation service and they have agreed to take on the case if both parties are willing participants. The Service intends to contact Mr. Blumberg. No further action taken on the Status Report. b. Road Report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Road Report as presented. c. Police Report - On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Police Report as presented.

5. Treasurer’s Warrants – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve warrants #44 and #45.

6. Other1. Sabins reminded the Board that a name will soon be needed for the dedication of the town report. 2. It has been suggested that this year’s Spirit of America award could be presented at the annual town meeting. Sabins encouraged the Board to be thinking about a candidate to receive the award this year. 3. A notice from the Red Cross was read; they are looking for nominations for their “Real Hero” award. No action taken. 4. Sabins informed the Board that Glacial Energy’s legal representative called her today and they have decided to write off last fiscal year’s streetlight energy costs. Apologies were extended by Glacial Energy for the way the situation was handled by their company. 5. Sabins stated that she plans to ask the Transfer Station Manager and the Public Works Director to attend the budget work session scheduled for Feb. 17th. 6. R. Browne requested a truck repair expense report. Sabins will email the report to the Board members tomorrow. 7. Surveillance camera costs were briefly discussed and compared to extra patrol coverage purchased from the Sheriff’s department. No action taken.

7.Adjourn - There being no further business to discuss, the meeting was adjourned at 9:40 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 2/17/11with the following amendments: None.