Vassalboro Board of Selectmen
Minutes of the Meeting
December 22, 2011

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Mary Grow, and Rick Denico

1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.

2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 12/8/11 meeting as written.

3. Cushnoc Road Property – Sabins informed the Board that the dilapidated mobile home has been removed from the tax acquired property (Map 001, Lot 092). After brief discussion and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to write off the outstanding taxes, interest, and costs on real estate account #263 formerly owned by Chayann Dana, and to sell the land. The Board reviewed the draft tax sale bid forms as prepared by Sabins and on a motion made by L. Titus, seconded by R. Browne, the Board approved the draft as presented by Sabins with a minimum bid of $10,000, a required bid deposit of ten percent of the bid price, and a bid deadline of February 1st, 2012 at 4:00 p.m.

4. Discretionary spending amount – Selectman Titus stated that he had requested to have this item on the agenda because he feels the Manager needs to be given authority to spend a certain dollar amount at her discretion without obtaining prior approval from the Board. Discussion was given as to examples of expenses, such as memorial flowers or holiday luncheons, which the money would be used for. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to set the limit at $250.00. Upon further discussion, the Board realized that one member of the Board thought they were voting on a per event limit, another member thought they were voting on an annual limit. The Board rescinded their previous motion and vote, and a new motion was made by L. Titus, seconded by R. Browne, and voted unanimously by the Board to set the Manager’s discretionary spending limit to $100 per event with a cap of a $250 annual limit subject to adjustment upon demonstration of need.

5. Reports – a. Status Report – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Road Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. c. Financial Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. Rick Denico inquired if the Board was satisfied with the audit report from the new auditor. Chairman Haines stated that he had not yet had time to review the report entirely, but at quick glance, the report seemed satisfactory.

6. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #29 and #30.

7. Other – 1. L. Titus asked for an update of the recent AOS Budget Meeting that he was unable to attend. R. Browne provided details that he recalled from the meeting. 2. Carl’s Quick Stop property was briefly discussed. As a result of the Brownsfield Phase 1 assessment, information is now available that a Phase 2 study on the property will be needed. It is still uncertain if the DEP will have funds available to excavate the underground tank. The Board reiterated its position that they are not in favor of the town taking possession of the property through automatic tax lien foreclosure, but no formal vote was taken on the matter. The subject will be discussed again at a meeting in January. 3. Chairman Haines gave an update on the recent Ladd Dam repairs, and the follow up inquiries done by the DEP.

8. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:50 p.m.



/mss


These minutes were read and accepted by the Board of Selectmen on 1/5/2012 with the following amendments: None.