Vassalboro Board of Selectmen
Minutes of the Meeting
December 17, 2008

Members Present: Libby Mitchell, Lauchlin Titus, and Rob Browne

Others Present: Mary Sabins, Mary Grow, Jeff LaCasse, Dave Proulx, Debbie Thompson, Mike Farrell, David Barden, Chuck O’Neal, and four other residents from the Coyote Ridge Subdivision.

1.Call to order – The meeting was called to order by Chairman Mitchell at 7:00 p.m.

2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 12/03/08 meeting as written.

3. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #35, #36, and #37 as presented. The total on Treasurer’s warrant #39 was amended from the original amount of $110,011.89 to $108,515.88 after a reduction of $1,496.01 in the check amount to be paid to Martin, Dubord Attorneys at Law from $2,178.51 to $682.50. The original payment in the warrant included a duplicate payment for last month’s invoice that has already been paid. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrant #39 as amended.

4. Reportsa. Status Report – Sabins reviewed each item on the status report. Little discussion was given. b. Road Report – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the road report as presented. c. Financial Report – Sabins reviewed her written comments concerning the fact that excise tax collection is down, but the overall revenue collected seems to be on target with the percent of the year that has past. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as written.

5. New Business – a. China Lake outlet dam agreement – Kennebec Water District (KWD) representative Jeff LaCasse was present for the discussion. Sabins explained that the Town and the Water District have been working together for several months to come up with a written agreement for the KWD staff to operate the dam for the Town. The original draft prepared by KWD and reviewed by the Selectmen was sent to the Town’s attorney for his review, and then sent back to KWD Trustees for their review. Minor adjustments were made to the wording at the Trustees’ request and now it is the Board’s turn to review the final draft. There are still a few more details that need to be resolved such as the start/end dates, the remuneration, the reporting times, and wording in the “Specific exclusion” paragraph that addresses liability for structural maintenance that may be caused by the District’s negligence. Resident Debbie Thompson was present for the discussion and inquired about inserting a device called a “stream machine” (a turbine designed to generate power), into the river below the dam. The Selectmen encouraged Debbie to seek advice from a licensed engineer, and then go for permitting with the DEP to obtain approval to install the turbine. The Board resumed discussion on the agreement. After discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to consider the agreement with the KWD as a pilot program and to approve the agreement with the effective dates of the agreement as January 1, 2009 through December 31, 2009, reports will be generated by KWD once a month and delivered to the Town, and the fee for KWD’s services will be set at $1,200 annually. L. Mitchell stated that she would prefer to leave the wording for the “Specific exclusion” paragraph as drafted by the Town’s attorney. Jeff stated that he would review the matter again with his Trustees who will be meeting again tomorrow morning and report back. b. Fuel assistance fund – At the request of the guest speaker, Elaine Crawford, this agenda item was postponed due to the snowstorm today and will be rescheduled for the January 14th meeting. c. Residents from the Coyote Ridge Road Subdivision came to the meeting without prior listing on the agenda, to again seek the Selectmen’s help to get the Subdivision developer to fix the problem with the subdivision road and to eventually have the road paved and adopted by the Town. Group spokesman Mike Farrell stated that the group wanted to go on record as saying that the Town was negligent when they approved the subdivision because the Planning Board did not require a performance bond and that the Town did not follow their own ordinance. Mike stated that the developer has told them he has no more money and that he can’t fix the road problems. The financier for the project has also stated that he doesn’t intend to put any more money into the project. Many of the subdivision road residents spoke and shared their individual concerns and explained the complicated circumstances around the problem. Chairman Mitchell stated that the issue was too complicated for the Board to deal with at tonight’s meeting, but that they would look into the problem further and put the matter on the January 14th agenda. d. Solid Waste disposal operations – Sabins explained her findings of potential savings in the expenses for transportation of our solid waste and requested the Board’s support to put the work out to bid. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to authorize Manager Sabins to go out to bid for transportation of our solid waste products. After discussion with Transfer Station Manager Dave Proulx regarding the savings we would also realize by making newspaper and paper recycling mandatory, the Board suggested that Sabins research amending our current solid waste ordinance at the June Town Meeting to include those items as well as the current mandatory cardboard recycling requirement.

6. Othera. Sabins stated that she had received correspondence from the Census requesting any boundary dispute information that we may have with our abutting communities. The Board knew of no boundary disputes. b. Appeals hearing request – Sabins explained that she was notified by the Town’s attorney that the Selectmen are the hearing body in the case of a resident appealing the decision of the Local Plumbing Inspector to issue a subsurface wastewater disposal permit. L. Titus stated that he will be unable to attend the January 14th Selectmen’s meeting, but should be able to attend the January 28th meeting. The hearing was tentatively scheduled for January 28th, pending the collection and distribution of related correspondence concerning this case to the Board Members.

7. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:55 p.m.


These minutes were read and accepted by the Board of Selectmen on January 14, 2009 with the following amendments: None.