Vassalboro Board of Selectmen
Minutes of the Meeting
December 9, 2010

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Mary Grow, Richard Phippen (7:45), and the abatement applicant (8:00)

1. Call to order – The meeting was called to order by Chairman Titus at 7:25 p.m. following the Board’s return from the AOS budget meeting held earlier in the evening at Winslow High School.

2. Minutes – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve the minutes of the 11/18/10 meeting as written.

3. New Business

a. Registrar of Voters appointment – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to appoint Jim Schad as the Registrar of Voters for a two-year term ending December 31, 2012.
b. December meeting date – By consensus, and because there are no current agenda items planned for the December 23rd meeting, the Board agreed there was no current need to meet on December 23rd, but they would meet if the need arises.
c. CMP pole permit – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to sign the CMP pole permit as presented.

4. Reportsa. Status report – Sabins updated the Board on the status of the Barnett appeal case. The case will be heard sometime between January 11th and January 13th. b. Road report – On a motion made by R. Browne, seconded by P. Haines, the Board voted unanimously to accept the road report as presented. c. Police report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Police report as presented.

5. Other1. P. Haines asked about the Glacial Energy invoice for street light energy costs from last fiscal year that we are now being billed for. Sabins indicated she plans to call the PUC to discuss the matter with them. P. Haines also suggest she call the Public Advocate’s office.

6. Treasurer’s Warrants – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve warrants #32 and #33.

7. Executive session – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously at 7:56 p.m. to enter into an executive session pursuant to 36 MRSA Section 841(2) to deliberate over an abatement request. On a motion made by P. Haines, seconded by R. Browne, the Board returned to open session at 8:10 p.m. On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to postpone any action on the abatement application until the Selectmen’s meeting to be held on February 17th.

8. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:15 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 1/6/11 with the following amendments: None.

and the Water District to come to a meeting to discuss financial assistance with the project, since those two parties have an interest in preserving the dam. c. Gravedigger application – Without discussion and on a motion made by P. Haines, seconded by R. Brown, the Board voted unanimously to sign the gravedigger application for Fred Bragdon for the 2011 calendar year.

4.Other items (taken out of agenda order) – Rick Denico stated that he had learned recently through research that many years ago the Selectmen had adopted a policy to allow the Superintendent and members of the school finance committee to sign a warrant to approve payment for school expenses in lieu of Selectmen’s signatures on the warrant. The policy was supposed to be renewed annually, but had never been renewed. Rick is on the school finance committee and signs the warrant for school expenses every two weeks and requested that the Board renew the policy to cover him. Prior to tonight’s meeting, Sabins had been alerted to this problem and she prepared a draft policy for the Selectmen to review and adopt at the meeting if approved. After brief discussion and on a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to sign the policy as prepared.

5.Reports – a. Status report – The status report was reviewed and L. Titus gave a brief update to the other Board members about decisions made to make temporary changes to the streetlight near Jon Blumberg’s home as a result of his complaints. After discussion and on a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Status Report. b. Road report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Road Report as presented. c. Police report – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the Police Report as presented. d. Financial Report - On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to accept the November Financial Report as presented.

6.Treasurer’s Warrants – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously to approve warrants #37 and #38.

7.Other items (continued) – 1. Sabins stated that the annual financial report was available from MMA risk pool insurance. No action taken. 2. Sabins updated the Board concerning the heat outage experienced in the town office on Monday of this week and the repairs to the air handling system that were needed. The building maintenance expense line will be overdraft as a result of the problem.

8.Executive session – On a motion made by P. Haines, seconded by R. Browne, the Board voted unanimously at 9:27 p.m. to enter into an executive session pursuant to 1 MRSA, section 405, subsection 6(a) to discuss a personnel matter. The Board returned to open session at 10:05 p.m. and took no formal action.

9.Adjourn – There being no further business to discuss, the meeting was adjourned at 10:05 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 1/20/11 with the following amendments: None.