Vassalboro Board of Selectmen
Minutes of the Meeting
December 3, 2015

Members Present: Rob Browne, Lauchlin Titus, and Phil Haines

Others Present: Mary Sabins, Mary Grow, Ray Breton, Paul Breton, Doug Phillips, Ginny Brackett, and Rick Denico, Jr.

1. Call to order – The meeting was called to order by Chairman Haines at 7:00 p.m.

2. Minutes – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 11/19/15 meeting as written.

3. Other (taken out of agenda order) – 1. Planning Board Members Ginny Brackett and Doug Phillips were present to discuss their proposed timeline for revisions to be made to the Shoreland Zone Ordinance. They proposed trying to have the entire ordinance revised for adoption by the town on a referendum ballot at the November 2016 presidential election. The Planning Board is proposing to meet twice a month to get the work done; one meeting will be to conduct the regular work of the Planning Board, the other to work on ordinance amendments. Resident Ray Breton spoke in favor of a partial ordinance amendment to be completed for presentation to the voters at the June town meeting. L. Titus stated the revisions would need to be complete by March or so in order to have the required public hearings, and there likely would not be time enough since it is already December. Doug Phillips asked about pressure from the Selectmen and Town Manager to complete the revisions by June. He doesn’t want to work two nights a month on this project only to be undercut by some activity at town meeting to push partial ordinance revisions. The Selectmen agreed to accept the Planning Board Members proposed timeline and thanked them for their effort and service to the town. 2. The Selectmen acknowledged receipt of the recent resignation of Don Robbins from the Planning Board. Resident Paul Breton was in the audience and expressed his interest in serving on the Planning Board. After discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to move current Planning Board Alternate Member John Phillips to a regular member slot (filling the unexpired term of Don Robbins), and to appoint Paul Breton to the alternate member of the Planning Board, filling the unexpired term of John Phillips. 3. Rick Denico, Jr. stated he was speaking on behalf of his father Rick Denico, Sr. who is a school board member and is unable to attend the meeting. Rick, Sr. has recently learned that the School Board can spend up to $100,000 for a product or services without a bid process and he would like the Selectmen to become involved by providing direction to the School Board on this matter. After discussion, L. Titus suggested the Selectmen could ask the Town Manager to draft a letter to the School Committee that the Selectmen could sign that would ask the School Committee to set a procurement policy similar to and consistent with the town’s procurement policy, and let the School Board decide what ceiling price is appropriate. Sabins will prepare such a letter and bring it back to the next meeting for discussion.

4. Reportsa. Road Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Police Report - On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

5. Treasurer’s Warrants – On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to approve warrants #34 and #35.

6. Other1. On a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to waive the $4 building permit fee for the school to build a storage shed. 2. Sabins distributed a written proposed recommended course of action prepared by the Code Enforcement Officer (CEO) pertaining to the Welch enforcement case that has evolved and he is working on. In the written recommendation, the CEO explained the Town’s current Subdivision Ordinance provisions as it applies to the Welch case that has become a non-compliance issue. After review and discussion, and on a motion made by L. Titus, seconded by R. Browne, the Board voted unanimously to support the Code Enforcement Officer in his enforcement work in the Welch case as recommended in his proposal.

7. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:48 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 12/17/15 with the following amendments: None.