Vassalboro Board of Selectmen
Minutes of the Meeting
April 5, 2018

Members Present: Rob Browne, John Melrose, and Lauchlin Titus (6:50)

Others Present: Mary Sabins, Todd Overlock, Randy Hamilton, and Mary Grow (6:20), and Cathy Coyne (6:40),

1. Call to order – In the absence of Chairman Titus, Selectman Rob Browne called the meeting to order at 6:05 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 3/22/18 meeting as written.

The Acting Chairman announced he planned to take the agenda items out of order pending the arrival of Chairman Titus so he could participate in the less routine agenda items.

3. Election Clerk appointments – Sabins distributed an updated list from the Town Clerk of residents who have expressed willingness to serve as election clerk. Some of the nominees’ names were presented to the Clerk by a political party. On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept and appoint the list of names on the list as election clerk workers for a two-year term.

4. Reports – a. Road Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. First Responders’ Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. c. Police Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

5. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #64 and #65.

6. Other1. Sabins distributed draft bulky waste bid specifications for review by the Board. After brief discussion, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the bid form as presented. 2. J. Melrose requested that the Selectmen be provided with a regular report of the tonnage of various types of refuse disposed of at the Transfer Station. Sabins agreed she would talk with the Transfer Station Manager to see what type of report he could provide. 3. Sabins announced that she had arranged for the town auditor to come on May 17th to talk with the Board about the town audit as requested by the Board. 4. The Board briefly discussed a newly announced grant opportunity involving inter-community efforts. The Board had no suggestions for a combined project or endeavor, so no action was taken. 5. The Board’s photo shoot was delayed until another time, as Chairman Titus had not yet arrived.

7. Repurchase Agreement – Acting Chairman Browne moved forward with this agenda item without Chairman Titus, due to time constraints and another budget meeting scheduled to follow the Selectmen’s meeting. Todd Overlock was present for the discussion, and Sabins provided him a copy of the agreement prior to the start of the meeting to give him the opportunity to read it during the meeting and before he signed it now at the end of the meeting. During this discussion, and prior to signing the agreement, Sabins read Section 8 aloud as follows:

8. Default and Cure. PURCHASER shall be in default of this Contract if PURCHASER is more than 15 days late in making any payment. VENDOR shall notify PURCHASER in writing of any default; such notice shall be sent by certified mail, return receipt requested. If said notice is refused or undeliverable, it shall be sent by ordinary mail. Notice is deemed given on the date PURCHASER signs the certified mail receipt, or in the case of ordinary mail, when the notice was sent. PURCHASER may cure such default by paying all overdue payments within 30 days after notice is given. If the default is not cured with 30 days after notice is given, VENDOR may declare this Contract terminated and may retain all payments made, and PURCHASER shall have no claim to any refund, credit, allowance or otherwise against VENDOR. Within 7 days of declaring the Contract terminated, VENDOR shall give notice to PURCHASER by ordinary mail of such termination.

After reading this section, the Board inquired of Todd Overlock if he understood and agreed to the content and intention of this Section 8 in the agreement he was about to sign, to which Todd confirmed he did understand and agreed. Selectman Melrose also brought to Todd Overlock’s attention that a paragraph named Section 9 had also been included in the agreement requiring Mr. Overlock to pay his outstanding sewer bill in full before a quit claim deed would be issued. Todd was encouraged to contact the Sanitary District to make a similar payment arrangement agreement. Section 9 reads as follows:

9. Delinquent Sewer bills - PURCHASER must pay in full any outstanding balance on the Vassalboro Sanitary District account for this property prior to the signing and release of a Quit Claim Deed by the Board of Selectmen at the end of the term length of this Contract agreement.

After discussion with Todd Overlock about the content of the agreement, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the Land and Building Purchase Installment Agreement for Todd Overlock. The Board then signed the agreement, as did Todd Overlock, and the signatures were notarized by Cathy Coyne. The agreement will be recorded in the Kennebec County Registry of Deeds.

At 6:45 p.m., a short break was taken until Chairman Titus arrived at 6:50 p.m. Acting Chair Rob Browne provided an update to L. Titus of the agenda items covered up to this point and action taken.

8. Other (revisited) – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve the Town Manager’s contract as presented for a renewed term of three years. All parties signed the contract.

9. Adjourn – There being no further business to discuss, the meeting was adjourned at 6:55 p.m.

These minutes were read and accepted by the Board of Selectmen on 4/5/18 with the following amendments: None. /mss